Remote Executive Assistant

Aflac Inc., a leading insurance company specializing in supplemental health and life insurance, is seeking a highly organized and proactive Remote Executive Assistant to provide high-level administrative support to senior executives. This full-time remote role is crucial to managing schedules, coordinating travel, and ensuring seamless operations with professionalism and discretion.

Responsibilities

• Provide comprehensive administrative support to senior executives, including managing complex calendars, scheduling appointments, and coordinating meetings across multiple time zones.
• Arrange and coordinate all aspects of domestic and international travel, including flights, accommodation, and itineraries.
• Prepare, proofread, and edit correspondence, presentations, reports, and other documents to a high standard.
• Organize virtual and in-person meetings, including preparing agendas, distributing materials, and taking minutes when required.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Manage and reconcile expense reports, process invoices, and assist with budget tracking.
• Serve as the primary point of contact and gatekeeper for executives, liaising with internal teams and external stakeholders.
• Support special projects and company initiatives by conducting research and coordinating tasks as needed.

Qualifications

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role.
• Exceptional organizational, planning, and time-management skills with the ability to prioritize tasks effectively.
• High proficiency in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other virtual collaboration tools.
• Outstanding verbal and written communication skills with meticulous attention to detail.
• A proactive and resourceful problem-solver with the ability to work independently in a remote setting.
• Demonstrated ability to handle confidential information with integrity and discretion.
• Previous experience within the insurance or financial services industry is desirable but not essential.

Pay

$30 - $40 USD per hour, commensurate with experience.

Benefits

• A competitive salary and a comprehensive benefits package.
• The flexibility and convenience of a fully remote working arrangement.
• Opportunities for professional growth and career development within a leading insurance company.
• A supportive and collaborative company culture focused on teamwork and employee well-being.