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Jobs · Administrative · California

Remote Executive Assistant / Operations Coordinator

ListLab · Laguna Beach, CA · 3 wk ago
On-siteAdministrative$75k/yrFull-time

About Us

We're a credible, funded, remote-first startup backed by a growing team. We're pre-launch and moving fast.

About The Role

Startup founders are busy. Ours are no exception — they're juggling product, fundraising, hiring, partnerships, and a dozen fires at once. What they need is someone who can take the operational chaos off their plate so they can focus on the work that moves the company forward. This is part EA, part ops coordinator, part "make sure nothing gets dropped." You'll manage calendars, coordinate across teams, keep projects on track, handle logistics, and generally be the person who makes sure the machine runs. If you're the type who gets satisfaction from bringing order to chaos, this is your role.

Flexible Title: Can tailor to reflect your skills & experience.
Flexible Time: Can do full-time, part-time, side-gig (off-hours), or fractional (contract).
Flexible Commitment: Can do short-term, long-term, or intermittent.

Compensation

Up to $75,000 max total annual compensation in Tier 1 cities; cash and equity components to be negotiated. Given the flexible commitment model, comp will be structured accordingly — fractional or hourly arrangements welcome.

Responsibilities

In Your First 7 Days

  • You've gotten access to calendars, project tools, and communication channels
  • You've met the leadership team and understand their priorities, schedules, and working styles
  • You've taken ownership of calendar management and started coordinating meetings
  • You've identified at least one operational bottleneck and started cleaning it up
  • The team knows who you are, why you're here, and how you'll work together

Ongoing

  • Manage executive calendars — schedule, reschedule, protect time blocks, and make sure leadership shows up prepared
  • Coordinate across teams — keep communication flowing between departments so nothing falls through the cracks
  • Track projects and deadlines — maintain project trackers, follow up on action items, and flag things that are slipping
  • Handle logistics — travel, events, vendor coordination, and the random operational tasks that come with a startup
  • Prepare materials — pull together decks, agendas, notes, and summaries so meetings are productive

Requirements

  • 2+ years as an executive assistant, operations coordinator, chief of staff, or similar role
  • Extremely organized — you manage multiple priorities without dropping balls
  • Strong written and verbal communication — you represent leadership professionally
  • Proactive — you anticipate needs before being asked
  • Comfortable with tools like Google Workspace, Slack, Notion, or similar project management platforms

Nice-to-have

  • Experience supporting founders or C-suite in a startup environment
  • Familiarity with basic bookkeeping, HR coordination, or vendor management
  • Comfortable in fast-moving, ambiguous environments

What You're NOT

  • Not an office manager — we're fully remote; this is coordination, not facilities
  • Not a personal assistant — this is professional support, not errands
  • Not a project manager — you'll track projects, but you're not owning strategy or roadmap

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