Fleet & Vanning Manager

Fleet Management

Develop and oversee preventive maintenance schedules for all NYRA vehicles, ensuring regulatory compliance and maximum uptime.

Monitor and track vehicle usage, mileage, fuel consumption, and operating costs.

Maintain accurate records of all vehicle inspections, registrations, licensing, and insurance.

Ensure vehicles comply with DOT and state inspection requirements.

Establish procedures for vehicle replacement, procurement, and disposal.

Implement fleet safety programs, including driver training, compliance with CDL standards, and accident/incident investigations.

Manage fuel purchasing, usage monitoring, and vendor accounts.

Oversee fleet budget planning, forecasting, and cost-control initiatives.

Recommend and implement fleet technology solutions (e.g., GPS, telematics, digital maintenance logs).

Vanning & Transportation Oversight

Oversee the entire NYRA vanning process, including loading and unloading of horses into NYRA vans.

Schedule and supervise all union van drivers and non-union employees.

Ensure compliance with the CBA, DOT, NYSGC, and NYRA House Rules.

Manage vendor relationships with third-party van companies to ensure contractual compliance and operational efficiency.

Maintain high safety standards for all horse and human transportation activities.

Cookordination transportation needs for equine medical review, diagnostics, and quarantine requirements.

Work closely with Barn Area Supervisor, Barn Area & Vanning Coordinator and security to address issues within the stable area and on NYRA vans.

Compliance & Reporting

Maintain accurate records of fleet and vanning operations, including horse details, loading procedures, and vehicle maintenance.

Generate reports on vanning and fleet performance, efficiency, costs, and utilization.

Ensure compliance with DOT random drug/alcohol testing protocols in partnership with Health and Safety Manager.

Support audits and inspections related to fleet and transportation operations.

Continuous Improvement

Identify areas for operational improvement in vanning and fleet processes including establishing preventative maintenance schedules, etc.

Introduce new systems, technology, or procedures to enhance efficiency, safety, and cost-effectiveness.

Actively monitor industry best practices in fleet and equine transport management.