Fleet Title & Registration Administrator

Essential Functions

• Maintains accuracy of fleet data within the fleet management system(s) and ensures integrity of asset records
• Completes setup of new equipment and scans all documents, photos, and any supporting documents to the fleet management software system
• Scans and saves asset documents (titles, DOT reports, tag registrations, etc.) to the asset record in the fleet management software system for the life of the asset
• Responsible for new vehicle initial registrations and annual tag renewals of on-road assets
• Covers and maintains an accurate schedule of due dates for vehicle license plates, titles, and annual renewals for all assigned assets
• Sets up new equipment with decals, GPS units, and equipment numbers
• Orders and maintains asset decals for new assets
• Processes invoices and supports equipment rentals and purchases
• Reconciles IFTA fuel receipts and scans them into files
• Orders fleet management cards for new assets and tracks them for accuracy
• Updates the master equipment files and maintains accuracy before, during, and after the annual inventory is complete
• Updates move tickets to reflect the correct asset location while updating the master equipment list and GPS monitoring system
• Tracks shore boxes and road plates on the master equipment file
• Completes asset disposals and updates asset files accordingly
• Covers and maintains an accurate schedule of due dates for vehicle license plates, titles, and annual renewals for all assets
• Supports fleet management with the completion and submission of required state and federal compliance documents
• Collaborates with the Fleet Department to reduce work overload on team members

Qualifications/Special Knowledge Skills

• Excellent verbal and written communication skills
• Excellent organizational skills with the ability to work effectively in a team environment
• Proficient in multiple technology platforms including Microsoft Office Suite and databases
• Must be able to work with minimal supervision prioritizing work in a fast-paced, multi-task environment
• Excellent follow-up skills and detail accuracy
• Ability to build positive working relationships with multiple levels of employees and management

Education/Experience

• Five years or more of administrative and office experience
• Fleet administrative experience preferred

Physical Requirements

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• While performing the duties of this job, the employee is regularly required to talk or hear.
• The employee is frequently required to stand, walk, use hands/fingers to handle or feel, and reach with hands and arms.
• Prolonged periods sitting at a desk and working on a computer.
• Able to walk, lift, reach, stoop, stand, grasp, balance, climb, kneel, crouch, and lift up to 15 pounds frequently.
• Ability to travel as needed.

Benefits

• Competitive salary packages
• Career advancement opportunities
• Comprehensive benefits program which includes Health, Dental, Disability, and Life Insurance that starts on the first day of employment
• Employer Matching 401k program
• Paid Time Off and an incredible work environment
• Referral Bonuses
• Employee Assistance Program (EAP)

About the Role

Manages the legal and administrative paperwork for vehicle acquisitions. Ensures the seamless transition of ownership by verifying tax/title documents and processing all transfer work through the Department of Motor Vehicles.

Skills

• Excellent verbal and written communication skills
• Excellent organizational skills with the ability to work effectively in a team environment
• Proficient in multiple technology platforms including Microsoft Office Suite and databases
• Must be able to work with minimal supervision prioritizing work in a fast-paced, multi-task environment
• Excellent follow-up skills and detail accuracy
• Ability to build positive working relationships with multiple levels of employees and management

Benefits

• Competitive salary packages
• Career advancement opportunities
• Comprehensive benefits program which includes Health, Dental, Disability, and Life Insurance that starts on the first day of employment
• Employer Matching 401k program
• Paid Time Off and an incredible work environment
• Referral Bonuses
• Employee Assistance Program (EAP)

Pay

Competitive salary packages

Schedule

Not specified