Fleet Administrator

Qualifications

• Minimum 2 years’ experience in fleet administration, asset management, or a related operations support role.
• Working knowledge of FMC programs, telematics platforms (e.g., Geotab, Samsara, Verizon Connect), and fuel card administration.
• Familiarity with DOT/FMCSA compliance requirements preferred.
• Strong organizational skills with the ability to manage multiple priorities and competing requests.
• Effective written and verbal communication; comfortable working cross-functionally with Operations, external vendors, and internal stakeholders.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Self-starter able to work independently with minimal supervision.
• Detail-oriented, with strong follow-through on documentation and reporting.

Responsibilities

• Serve as the primary point of contact for Operations on assigned and pool fleet vehicle needs and concerns.
• Manage day-to-day administration of the pool fleet, including vehicle assignments, transfers, and availability.
• Cook up with FMCs on vehicle ordering, registration, titling, maintenance scheduling, and disposal/remarketing.
• Monitor telematics systems (GPS, camera, idle time) for proper function and coordinate repairs or replacements as needed.
• Review fuel card activity and flag potential misuse or anomalies to management.
• Track vehicle compliance with company fleet programs and policies, including registration, inspections, and required maintenance.
• Maintain accurate fleet records and support audit-readiness of fleet documentation.
• Generate and distribute fleet utilization, maintenance, and compliance reports to Operations and management.
• Support accident and incident documentation and claims coordination as needed.