Fleet Administrator

Key Duties & Responsibilities

• Create and process purchase orders, ensuring accurate coding, approvals, and timely entry into Sage.
• Cook with vendors and internal teams to resolve invoice, purchase order, and billing discrepancies.
• Track and maintain fleet expenses, fuel allocations, inventory levels, equipment costs, and work order status.
• Maintain accurate fleet records, inventory data, fuel reporting, and administrative documentation.
• Aid with inventory counts, audits, reconciliations, and replenishment planning.
• Prepare recurring reports and support data analysis to identify trends, discrepancies, and opportunities for process improvement.
• Support WIP meetings by tracking repairs, maintenance progress, action items, and equipment status.
• Collaborate with Fleet, Shop, Purchasing, Accounting, and Operations teams to support daily fleet operations.
• Perform additional administrative, reporting, and operational support duties as assigned.

Skills & Qualifications

• 2+ years of administrative, fleet, purchasing, accounting, or related experience preferred.
• Experience creating purchase orders and working within accounting or ERP systems preferred.
• Experience with Sage, Excel, Smartsheet, or fleet management systems preferred.
• Strong organizational and multitasking skills with attention to detail.
• Able to manage deadlines and work in a fast-paced environment.
• Strong communication and problem-solving skills.
• Bilingual (English/Spanish) preferred.

Pay, Perks & Benefits

• $20-$25/Hour (DOE)
• Medical, HRA, Dental, Vision, and FSA
• 401(k), Life Insurance, EAP
• 9 Paid Holidays, Paid Time Off, Paid Sick Time

GOTHIC LANDSCAPE IS AN EQUAL OPPORTUNITY EMPLOYER!