Fleet Administrator
Gothic Landscape · Tempe, AZ · 4 mo ago
Management$20–$25/hrFull-time
Key Duties & Responsibilities
- Create and process purchase orders, ensuring accurate coding, approvals, and timely entry into Sage.
- Cook with vendors and internal teams to resolve invoice, purchase order, and billing discrepancies.
- Track and maintain fleet expenses, fuel allocations, inventory levels, equipment costs, and work order status.
- Maintain accurate fleet records, inventory data, fuel reporting, and administrative documentation.
- Aid with inventory counts, audits, reconciliations, and replenishment planning.
- Prepare recurring reports and support data analysis to identify trends, discrepancies, and opportunities for process improvement.
- Support WIP meetings by tracking repairs, maintenance progress, action items, and equipment status.
- Collaborate with Fleet, Shop, Purchasing, Accounting, and Operations teams to support daily fleet operations.
- Perform additional administrative, reporting, and operational support duties as assigned.
Skills & Qualifications
- 2+ years of administrative, fleet, purchasing, accounting, or related experience preferred.
- Experience creating purchase orders and working within accounting or ERP systems preferred.
- Experience with Sage, Excel, Smartsheet, or fleet management systems preferred.
- Strong organizational and multitasking skills with attention to detail.
- Able to manage deadlines and work in a fast-paced environment.
- Strong communication and problem-solving skills.
- Bilingual (English/Spanish) preferred.
Pay, Perks & Benefits
- $20-$25/Hour (DOE)
- Medical, HRA, Dental, Vision, and FSA
- 401(k), Life Insurance, EAP
- 9 Paid Holidays, Paid Time Off, Paid Sick Time