Fleet Manager

Key Responsibilities

• Maintain accurate electronic databases for fleet operations, including vehicle sales, registration, inspection, permit and maintenance records.
• Ensure fleet availability to meet operational demands by scheduling, forecasting, and analyzing usage trends to anticipate vehicle repairs or replacements.
• Research, develop, and recommend specifications for vehicles, equipment, parts, and materials to support fleet needs and efficiency.
• Manage vehicle registration, insurance, and permitting documentation for new and existing vehicles within the fleet.
• Oversee routine and unscheduled maintenance by developing and executing vehicle and equipment maintenance and replacement schedules.
• Negotiate repair costs, parts pricing, and service agreements with commercial vendors to optimize cost-effectiveness.
• Ensure all fleet operations comply with federal, state, and local regulations.
• Maintain detailed equipment and inspection records in accordance with applicable laws and company policies.
• Utilize and monitor Samsara to organize and track vehicle schedules, locations, and maintenance activities.
• Oversee the fuel management system, including WEX card usage, to ensure efficiency and accountability for all vehicles and drivers.
• Develop, implement, and uphold operational standards and best practices to maintain a safe, reliable, and cost-effective fleet.
• Evaluate and determine which fleet processes should be outsourced.
• Select and manage supplier relationships, monitor performance, and train drivers on new systems or procedures as needed.
• Partner with the Station Manager to ensure all vehicles are equipped and prepared for operation, especially during adverse or inclement weather conditions.
• Perform additional tasks and duties as assigned, based on company needs.

Qualifications

• A valid driver’s license and clean driving record.
• Ability to work in varying weather conditions and respond to operational needs during emergencies.
• Relationship builder, with excellent negotiation and communication skills for working with vendors and internal teams.
• Knowledge of methods, techniques and procedures involved in maintenance repairs and replacement.
• Ability to coordinate programs, prepare reports and maintain accurate records.
• Ability to communicate both orally and in writing.
• Knowledge of FMCSA compliance, regulations and guidelines.