Fleet Manager

Fleet Operations Management

• Run daily operations of the national fleet across all branches; ensure efficient allocation and deployment
• Develop and execute fleet operating policies, procedures, and standards
• Maintain fleet inventory accuracy in OMNIA — locations, assignments, status, condition
• Cookordination with branch leadership and operations teams on fleet requirements
• Operate within the financing cascade and capital plan set by the Director

Maintenance & Repair Coordination

• Schedule and coordinate preventive maintenance and repair across the fleet
• Manage vendor relationships for parts, service, and outside repair work (excluding strategic OEM relationships, which are Director-owned)
• Direct the Lead Mechanic on in-house repair work, scheduling, and quality
• Enforce maintenance standards and ensure all activity is logged in Samsara
• Authorize routine maintenance and repair within defined approval limits

DOT / FMCSA Compliance

• Own Driver Qualification File (DQF) program for all CDL drivers
• Operate the Hours of Service (HOS) compliance program via Samsara
• Operate the company drug and alcohol testing program in coordination with HR
• Monitor and manage CSA scores; coordinate corrective action where needed
• Maintain vehicle inspection program (DVIRs, annual inspections)
• Ensure DOT audit readiness at all times

Multi-State Registrations & Fuel Tax

• File and maintain IFTA (International Fuel Tax Agreement) quarterly returns
• Maintain IRP (International Registration Plan) apportioned registrations
• Manage state-specific licensing, permits, and titling requirements across all jurisdictions
• Cookordinate with finance on related cost capture and reporting

Telematics & GPS Program

• Operate Samsara as the company's telematics platform
• Monitor driver behavior data (speeding, harsh events, idling); coordinate coaching with branch leadership
• Track equipment utilization; identify under-utilized and over-utilized assets
• Use telematics data to inform maintenance, deployment, and operational decisions

Fleet Safety Program

• Implement and monitor the fleet safety program in coordination with EHS
• Ensure adherence to safety regulations, policies, and procedures across all fleet activities
• Cookordinate with EHS on incident reporting and root cause input (incident investigation lead is Director-owned)
• Support pre-trip and post-trip inspection compliance

Snow Operations Fleet Readiness

• Own fleet readiness for snow season — pre-season prep, equipment commissioning, plow and spreader installation cycles
• Cookordination with Operations on emergency event support and rapid response
• Manage salt and de-icing chemical corrosion exposure (wash cycles, undercarriage protection)
• Ensure all snow-deployed equipment is operational, fueled, and ready in advance of events
• Provide on-call support during active snow events

Cost Discipline & Fuel Program

• Operate within the fleet budget set by Finance — maintenance, repair, fuel, registrations, and telematics
• Align spending decisions to requests and direction provided by Finance
• Operate the company fuel card program; monitor for anomalies and theft
• Track fuel cost trends and report variances to Finance
• Provide actual cost data and operational input to Finance to support forecasting and budget development (Finance owns the budget)

Life Cycle Analysis

• Conduct ongoing life cycle analysis on fleet assets — utilization, maintenance cost, downtime, age
• Recommend replacement timing to the Director (replacement and disposition decisions are Director-owned)
• Maintain accurate asset records in OMNIA to support analysis

Team Leadership

• Directly lead Lead Mechanic and Class-A Driver direct reports
• Set performance expectations and conduct regular check-ins
• Cookordinate functionally with branch-level fleet and shop personnel
• Foster a culture of accountability, safety, and continuous improvement

OMNIA System Operations

• Operate the OMNIA Fleet & Inventory Module as the primary user
• Maintain data accuracy across all fleet records, maintenance logs, and lifecycle entries
• Provide feedback to internal development on module enhancements

Qualifications

• Minimum 8 years of fleet management experience
• Demonstrated experience managing a fleet of 1,000+ units
• DOT / FMCSA compliance ownership experience, including DQF, HOS, and CSA score management
• Multi-state operations experience (IFTA, IRP, state registrations)
• Hands-on experience with a major telematics platform (Samsara preferred)
• Strong analytical and budgeting capability
• Excellent communication and leadership skills
• Valid driver's license with clean driving record
• Able to pass pre-employment drug screen and criminal background check

Preferred

• Bachelor's degree in Logistics, Business Administration, or related field
• Industry experience in services, facilities, construction, or landscape
• Snow operations exposure
• NAFA Certified Automotive Fleet Manager (CAFM), APWA fleet certification, or equivalent
• Direct experience operating an enterprise fleet ERP module (OMNIA, AssetWorks, RTA, or similar)
• Spanish fluency (spoken and written)