Fleet Coordinator

About the role

At Hi-Way Paving, we are general contractors in the construction field that specialize in significant amounts of concrete paving, storm drainage, and excavation on highways and airfields. The Fleet Coordinator supports construction operations by managing the company’s fleet of vehicles, trailers, and heavy equipment across multiple locations. This role serves as a central point of coordination for fleet compliance, registrations, rentals, telematics, and asset documentation, helping ensure units are job-ready, properly documented, and aligned with company and job-site standards. The ideal candidate is organized, detail-oriented, and comfortable working in a fast-paced construction environment. This person should be able to follow established processes, maintain accurate records, support field and shop teams, and proactively address issues before they impact operations. Hi-Way Paving, Inc. is a general contractor in the heavy/civil construction space, focusing on projects involving significant amounts of concrete paving on airfields. We operate in several southeastern and midwestern states with current job sites in Tennessee and North Carolina, as well as corporate/back-office operations in Ohio (our headquarters) and remote locations. We perform most of our work and services as a prime contractor, but occasionally serve as a subcontractor on principal contracts with federal, state, and other governmental agencies as well as private owners. At Hi-Way, we are doers, innovators, and leaders in concrete paving and construction technology. We’re proud of our people, our work, and our quality. As a team member, you’ll have the opportunity to build your career in the growing and essential construction industry and work on a team consistently recognized as one of the best in the industry.

Responsibilities

• Track vehicle performance metrics and monitor maintenance-related data.
• Verify all data entries for completeness, accuracy, and consistency.
• Collaborate with technicians, purchasing staff, and fleet managers to support operational workflow.
• Help maintain efficient fleet operations by ensuring timely and organized data management.
• Utilize fleet management software and inventory systems to input and track information.
• Build and maintain cost and usage databases to support budgeting, forecasting, and cost-analysis efforts.
• Maintain a high level of attention to detail in a fast-paced environment.
• Source and obtain competitive quotes for rental equipment needed for active job sites.
• Coordinate regularly with the Equipment Superintendent, Shop Manager, and operations leaders regarding quotes, purchase timelines, rentals, and equipment needs.
• Track