Fleet Administrator

Who We Are:

Conti Civil LLC is a fourth generation, privately owned construction leader specializing in infrastructure projects. Built on a 120 year foundation of honesty and integrity, our company has grown and evolved with each generation to where we are today: a highly respected civil contractor for clients nationwide.

To learn more about Conti Civil LLC, visit www.conticivil.com.

About the Role

The Assistant supports the Equipment Division by providing accurate and timely administrative, financial, and operational support. This role is responsible for processing invoices, maintaining equipment-related documentation, supporting fleet operations, and ensuring data integrity within company systems. An office-based position located in Edison, NJ.

Responsibilities

• Process vendor invoices accurately and in a timely manner
• Assign proper coding to invoices in accordance with company and project requirements
• Perform data entry and maintain records within the COINS, Tenna and other systems as needed
• Complete monthly American Express (Amex) reconciliations and resolve discrepancies
• Aid in tracking and reporting equipment-related expenses
• Maintain and update fleet rental lists and equipment records
• Aid in rental agreements, purchase orders, and related documentation
• Track equipment utilization and ensure proper documentation is on file
• Pull and distribute fleet related reports as needed
• Cook up with vendors and internal teams regarding equipment needs and status
• Aid in maintaining Driver Qualification Files (DQFs) in compliance with company and regulatory requirements
• Aid in ensuring required documentation is current, complete, and properly filed
• Aid in supporting audits and compliance reviews as needed
• Provide general administrative support to the Equipment Division team
• Maintain organized filing systems (electronic and physical)
• Communicate with internal departments and external vendors professionally and efficiently
• Aid in special projects and additional duties as assigned

Qualifications

• Minimum of 5+ Years relevant experience preferably in construction or equipment operations
• Ability to work independently
• Excellent customer service, teamwork, and people skills
• Self-directed, organized, and self-motivated
• Ability to execute
• Strong attention to detail
• Able to multi-task and work in a fast-paced challenging environment
• Education: A high school diploma or the equivalent is preferred. A combination of education and experience is acceptable

Benefits

Conti has great benefits. We provide medical, dental and vision on the first day of your employment. Life insurance, 401(k) matching plan, EAP, wellness programs and many other optional programs are offered as well.

Equal Opportunity Employer

Conti is an equal-opportunity employer. All applicants who receive a conditional offer of employment must take a pre-employment drug test and receive a negative result as a condition of hire.

Contact Information

If you want to view the Know Your Rights: Workplace Discrimination is Illegal poster, please choose your language: English – Spanish – Arabic – Chinese.
If you want to view the Pay Transparency Policy Statement, please click the link: English.

Important Notice to Recruitment Agencies and Candidates
Conti has a strict policy regarding unsolicited resumes. We will only consider resumes submitted directly by candidates. Any unsolicited resumes sent to Conti, including those sent to Conti’s mailing addresses, email addresses, or directly to Conti employees, will be treated as the property of Conti. We will not be liable for any fees associated with unsolicited resumes.
For recruitment agencies: Please note that Conti will only engage with agencies that have received prior written authorization from our Director of Human Resources. Agencies must secure this approval before submitting resumes, and only in connection with a specific job opening that is covered by a fully executed service agreement.
Conti will not compensate any agency that submits resumes without a formal agreement in place. All agency agreements must be in writing and signed by an authorized representative of Human Resources. No other employee is authorized to enter into any agreement on behalf of Conti regarding candidate placements.

Phone: 732-520-5000
Email: kjimenez@contienterprises.com