Fleet Administrator

About the role

The Fleet Administrator provides strategic oversight, administration, and optimization of the company’s fleet operations. This position manages vehicle acquisition, utilization, maintenance, regulatory compliance, asset lifecycle, and driver performance programs to ensure a safe, reliable, and cost-effective fleet. The role collaborates with leadership, field personnel, vendors, and service providers to maintain operational readiness across the organization’s fleet of vehicles and equipment.

Responsibilities

• Develop, implement, and continuously improve fleet policies, procedures, and operational standards.
• Manage the full lifecycle of company vehicles and equipment, including procurement, specification development, upfitting, deployment, transfer, and disposal.
• Oversee vehicle maintenance programs, ensuring all preventive maintenance schedules, inspections, repairs, and manufacturer-recommended services are completed on time.
• Administer vehicle registration, titling, licensing, permits, and insurance documentation to ensure compliance with federal, state, and local requirements.
• Manage fleet vendor relationships, including dealerships, maintenance providers, fuel vendors, leasing companies, and equipment suppliers.
• Lead accident investigation processes involving company vehicles, documenting findings, identifying root causes, and implementing corrective actions.
• Oversee driver qualification and monitoring programs, including Motor Vehicle Record (MVR) reviews, driver eligibility verification, and corrective action recommendations.
• Monitor and evaluate telematics, GPS tracking, and fleet management software to improve operational performance and accountability.
• Respond to fleet-related operational issues and provide timely solutions to minimize downtime and support business continuity.
• Perform other duties as assigned.

Requirements

• Bachelor’s degree in business, logistics, or related field and 5+ years of fleet management experience, or equivalent.
• Knowledge of fleet management principles, vehicle maintenance practices, and lifecycle cost management.
• Knowledge of vehicle registration, licensing, and transportation compliance requirements.
• Experience managing fleet management systems, telematics platforms, GPS tracking solutions, and maintenance software.
• Ability to analyze operational data and develop recommendations that improve efficiency and reduce costs.
• Strong vendor management and contract negotiation skills.
• Exceptional organizational, communication, and problem-solving abilities.
• Proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint.
• Valid driver’s license with an acceptable driving record.

Schedule

This position requires approximately 10–20% travel to satellite offices and project locations to support fleet operations, vendor coordination, and vehicle deployment.

Pay

Salary range: $60,000–$80,000. This position is eligible for overtime.

Benefits

Comprehensive benefits package available. Learn more.