Fiscal Technician II - Magistrate Court

Essential Functions

• Leads and coordinates daily work activities of assigned crew or co-workers;
• Confers with supervisor to obtain direction regarding work assignments and priorities;
• Assists co-workers with complex situations or problems, and provides technical expertise;
• Aids in training and instructing co-workers regarding operational procedures and proper use of financial databases.

Customer Service

• Answers telephone calls, greets visitors, and assists individuals;
• Provides information/assistance regarding department services, activities, procedures, documentation, fees, or other issues;
• Distributes, processes, and/or assists customers with completion of various forms/documentation;
• Responds to routine questions/complaints and initiates problem resolution.

Data Entry and Record Maintenance

• Enters financial information into a computer in order to process transactions and update records;
• Performs routine posting and accounts maintenance functions;
• Enters debits, credits, transfers, and adjustments;
• Responds to requests for account information.

Financial Transactions

• Receives moneys in payment of various County/department fees/services in person or by mail;
• Records transactions and issues receipts;
• Posts payments to proper account;
• Balances cash drawer and revenues;
• Prepares bank deposits or forwards revenues as appropriate;
• Records deposits made by other County departments;
• Prepares various reports/records.

Purchase Requisition Processing

• Receives and processes purchase requisitions;
• Reviews purchase requisitions, purchase orders, field purchase orders, and service payment authorizations submitted for accuracy and compliance with policy;
• Tracks purchase requisitions, purchase orders and invoices on computer;
• Affirms that vendors receive payment in a timely manner and investigates any outstanding purchase orders, invoices or inquiries from vendors, employees or others;
• Ensures that orders for supplies and equipment are filled appropriately.

Accounts Payable Documentation and Management

• Processes documentation pertaining to accounts payable;
• Reviews invoices, expense reports, travel requests, or other documents for accuracy, completeness, and proper authorization;
• Matches invoices with receiving tickets, purchase orders, and statements;
• Sets proper budgetary codes to each expenditure;
• Enters invoice data into computer system;
• Prepares and balances check registers and summary reports;
• Researches vendor information as needed;
• Researches discrepancies on orders/invoices and works with vendor/department for problem resolution.

Accounts Receivable Documentation and Management

• Processes documentation pertaining to accounts receivable;
• Receives payments for various fees/services;
• Records cash receipts, makes file copies, and balances receipts;
• Posts payments and adjustments to customer accounts;
• Researches checks received without identifying information or checks returned for insufficient funds;
• Prepares related reports and records.

Other Duties

Performs other related duties as assigned.

Minimum Qualifications

• High School diploma or GED required;
• Supplemented by vocational or technical training in accounting or a related field;
• Supplemented by two years of experience in bookkeeping, maintaining financial records or related field.

Physical Abilities

Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds).

Sensory Requirements

Some tasks require the ability to communicate orally.

Environmental Factors

Essential functions are regularly performed without exposure to adverse environmental conditions.

EEO Statement

Cobb County Government is proud to be an equal opportunity employer. We encourage applications from all qualified individuals, regardless of race, color, national origin, sex, religion, age, disability, or any other legally protected status.