FISCAL ACCOUNTS TECHNICIAN II

Main Purpose of Job

This position processes various types of invoices including but not limited to direct pay voucher, payments interfaced from CJAMS, and miscellaneous assistance benefits and emergency CARES payments. Additionally, the incumbent may audit and process foster care and social worker reimbursements for goods and services on behalf of clients. This position ensures that all invoices received are processed accurately and in a timely manner. This position may also be responsible for the reconciliation of the funds control to the accounting system D365 fund balance. This position serves as a corporate purchasing account holder for the purchase of goods and services, hotel reservations, and air fare. This classification may be responsible for ensuring bank deposits are processed timely and recorded in the D365 accounting system.

Position Duties

• Invoices
  • Verifies data on payment requests is accurate and that previous payments have not been issued.
    • Coding of invoices to charge appropriate funds related to goods/services and to ensure the appropriate tax code has been assigned.
    • Works closely with vendors and social workers to resolve invoice discrepancies.
    • All invoices must be processed in a timely manner to ensure compliance with State mandated guidelines.
• Check Preparation
  • Prepares emergency and assistance payments within the D365 accounting system.
  • Prepares and process checks, obtaining signatures as well as reconciling payments against interface reports, statements and invoices.
  • Requires strict adherence to the agency's security of checks procedures.
• Corporate Purchasing Card (CPC) Holder
  • Responsible for the purchase of hotel bookings, airfare, and other goods and services on behalf of clients and staff.
  • Maintains documentation for all purchases.
  • Reconciles activity logs with activity reports.

Qualifications

• Education : Graduation from an accredited high school or possession of a high school equivalency certificate.
• Experience : One year of experience reconciling agency accounting systems to fiscal control systems or developing automated spreadsheets, ledgers and reports using accounting software packages or identifying budget trends and recommending budget realignments.
• Candidates may substitute experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required education.
• Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.
• One year of experience with Maryland Financial Management Information System (FMIS) or other finance-related software systems.
• One year of experience as a corporate purchasing (P-Card) holder.
• One year of experience reconciling statements for accuracy and compliance.
• One year of experience reviewing, auditing and processing vendor invoices.

Benefits

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost. CLICK ON THIS LINK FOR MORE DETAILS: STATE OF MARYLAND BENEFITS

Additional Instructions

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year. If you are in State service and are a promotional candidate, your salary will be determined in accordance with State of Maryland guidelines.