Accounting Technician 2

Nature of Work

Under general supervision, performs entry-level accounting support duties. The incumbent is responsible for performing routine posting and adjusting to the general ledger, processing claims and invoices, and reviewing transactions for completeness, accuracy, and compliance with state and federal laws and regulations. Performs related work as required. This is beginning level paraprofessional accounting/auditing work. Duties are distinguished by the recording and balancing of routine financial and numerical data in accordance with agency standards and work procedures.

This Accounting Tech 2 is the trustee clerk. Responsible for all inmate monies. Prepare deposits daily. Prepare checks for inmates sending money out, releases, transfers, etc. Enter all incoming money orders. Works with rapid release and debit card system. Sends daily receipts to units, keeps all files orderly and organized for auditing purposes, balances accounts daily, and provides weekly and monthly reports to units. Maintains spreadsheets to confirm that all balances are correct and deducted accurately to include court orders, clerk orders, restitution, child support, etc. Keeps supervisors updated of any unusual events or errors. This position will also help with purchasing and accounts payable as needed. This position requires one 12 hour shift per week in security.

Minimum Qualifications

• Training: Graduation from a standard four-year high school or the equivalent.
• Experience: Two years of full-time or equivalent part-time paid bookkeeping, accounting or related experience.
• Substitution: Successful completion of college-level accounting courses from an accredited college or university may be substituted at the rate of three semester hours equals six months experience; OR successful completion of related business school or vocational training may be substituted for the experience through an established formula.

College/university-level accounting courses substitute for qualifying experience at the rate of every three semester hours = six months of qualifying experience. Please use the chart below for guidance:

Semester Hours of Accounting Equivalent Months of Qualifying Experience 3 6 6 12 9 18 12 24 15 30 18 36 21 42 24 48

Please note: All college, university or vocational school education, licensure or certification must be verified ONCE by attaching a copy of an official transcript, license, or certificate to your online application or by emailing it to the West Virginia Division of Personnel at: applicantservices@wv.gov You must only submit this documentation ONE TIME; please DO NOT SUBMIT DUPLICATE COPIES. Job duty descriptions of all experience MUST be included in the Work History section of your online application.

I graduated with a high school diploma (or the equivalent) and have at least two years of full-time or equivalent part-time paid bookkeeping, accounting or related experience.

I graduated with a high school diploma (or the equivalent) and have successfully completed at least twelve semester hours of accounting from an accredited college or university.

I graduated with a high school diploma (or the equivalent) and have successfully completed a combination of semester hours from an accredited college or university at the rate shown above (or clock hours from a related business school or vocational training program) *AND* full-time or equivalent part-time paid bookkeeping, accounting or related experience to equal a total of two years.

I do not meet any of the above training and experience requirements. Please do not apply.

How many total years of qualifying education and/or full-time or part-time paid bookkeeping, accounting, or related experience do you have?

• I have zero to less than two years of accounting coursework and/or full-time or part-time paid bookkeeping, accounting, or related experience combined. PLEASE DO NOT APPLY.
• I have two to less than four years of accounting coursework and/or full-time or part-time paid bookkeeping, accounting, or related experience combined.
• I have four to less than eight years of accounting coursework and/or full-time or part-time paid bookkeeping, accounting, or related experience combined.
• I have eight or more years of accounting coursework and/or full-time or part-time paid bookkeeping, accounting, or related experience combined.

AFFIRMATION

I certify under penalty of law and disqualification that all statements are true and complete. I authorize the State of West Virginia and any agent acting on its behalf to conduct an inquiry into any job-related information contained in this application. I release the State of West Virginia and any agent acting on its behalf from any and all liability by reason of the request for such information. I further authorize and request each former employer, educational institution, or organization (including law enforcement agencies) to provide all information that may be sought in connection with this application.

WE DO NOT ACCEPT THE FOLLOWING DOCUMENTATION: Unofficial transcripts High school diplomas or transcripts Birth certificates Social Security Cards Driver’s Licenses Passports