Fiscal Support Coordinator - Educational Services Center

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provide day-to-day support for district financial systems, including MySchoolBucks, by assisting users, troubleshooting issues, and coordinating with system vendors as needed.
• Provide bookkeeping support to school sites, including assistance with transaction processing, reconciliations, financial documentation, and recordkeeping procedures.
• Serve as a resource to school and department staff by responding to questions related to financial systems, bookkeeping practices, student activity funds, and district procedures.
• Support oversight of student activity funds through transaction review, monitoring, follow-up, and communication of findings to ensure compliance with district policies, procedures, and internal control practices.
• Aid the Fiscal Services Training Supervisor in delivering in-person and virtual trainings related to financial systems, bookkeeping procedures, student activity funds, and internal controls.
• Support the development and maintenance of training materials, user guides, and procedural documentation.
• Conduct site-level reviews of financial activity and processes to support internal control practices, identify discrepancies or compliance concerns, and provide results to supervisor/management.
• Identify and communicate training gaps, common errors, and process improvement opportunities to the Fiscal Services Training Supervisor.
• Aid in implementing process improvements to enhance efficiency and strengthen internal controls across school sites and departments.
• Perform other duties as assigned or requested.

REPORTING RELATIONSHIPS

This job has no direct supervisory responsibilities.

MINIMUM QUALIFICATIONS

• Associate's degree in finance, accounting, business or related field; or an equivalent amount of experience or formal education beyond high school.
• Experience with reconciliations, transaction review, or financial recordkeeping.
• Proficient in Microsoft Office Suite, specifically Word and working knowledge of Microsoft Excel, including basic spreadsheet functions, with the ability to learn additional functionality and reporting processes through training and guidance.
• Basic knowledge of internal controls and compliance practices.
• Intermediate knowledge of business systems, processes, and procedures.
• Intermediate communication and customer service skills.
• Ability and desire to be flexible, embrace change, and learn quickly.

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS

• Sedentary work strength level (lifting or carrying up to ten pounds).
• Primarily works indoors.
• Typically a moderate noise level.

DESIRABLE QUALIFICATIONS

• Experience with MySchoolBucks or similar payment systems.
• Experience supporting or assisting with staff training.
• Experience working with ERP systems (e.g., Oracle).
• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
• Familiarity with student activity fund accounting.
• Racially conscious and culturally competent with the skill, will, capacity, and knowledge to commit to a culture of continuous improvement.