Fiscal Coordinator

Responsibilities

• Aids the Managing Director of New Business and Special Projects in designing, implementing, and monitoring program budgets.
• Collaborates with CRW Directors, Department Heads, the Senior Budget Analyst, and Finance staff at the Educational Alliance to coordinate program expenses, revenue billings, and budget allocations.
• Maintains positive working relationships with funders, regulators, coalition partners, Medicaid providers, and government agencies to support fiscal and program operations.
• Tracks and coordinates all revenue streams with the Sr. Budget Analyst at EA Finance and administrative staff at CRW.
• Oversees tracking of all billings and receivables prepared by other CRW staff, including determining if further action on any item is required.
• Assists with monthly financial statements, variance reports (budget vs. actual), and forecasting, ensuring alignment with CRW’s strategic goals.
• Analyzes and explains variances to identify drivers of expenses and collaborates with program directors to make necessary adjustments.
• Coordinates, develops, prepares, and submits annual operations plan and budget, serving as liaison with the Sr. Budget Analyst of the Finance Department at Educational Alliance and the ED and management team at CRW.
• Reconciles and performs grant closeout functions required by contracts administration and sponsors.
• Collaborates with Finance staff in the entry of the approved budgets into Intacct as well as ensures proper allocation and phasing of grant related costs.
• Ensures all compliance and requirements regarding all funding sources are met throughout the funding cycle.
• Assists with tracking all capital projects and ensures timely receipt of processing invoices.
• Reviews payroll allocations on a consistent and timely basis under the guidance of the Managing Director of New Business and Special Projects.
• Prepares ad-hoc reports for the Sr. Budget Analyst and ED and management team at CRW.
• Aids in the annual external audit and preparation of the CFR by reviewing and reconciling grant activity.

Qualifications

• Bachelor’s degree in accounting, Business Administration, Finance, or related field required.
• 3 or more years of relevant experience strongly preferred.
• Experience managing and overseeing government grants, including budgets, purchasing, contract compliance, and data collection and management required.
• Experience managing NYS OASAS or OMH contract programs, and various platforms and software to provide efficacy in management of these programs.
• Proven leadership with the ability to set team goals and prioritize daily operations and projects.
• High proficiency with MS Word, MS Excel, and Intacct a plus.
• Non-profit experience preferred, with prior work in health care setting desired.
• Ability to function independently, attention to detail, work under pressure, and complete tasks on time.
• Advanced data analysis skills.
• Strong analytical skills, including financial modeling and data analysis.
• Effective, persuasive written and verbal communication skills.
• Knowledge of healthcare finance, particularly Medicaid reimbursement and compliance.
• Knowledge of billing.

Benefits

• Generous PTO Policy
• Competitive Salary
• Medical & Dental Insurance
• Pension Plan
• 403b Retirement Plans
• Discount Perks for Movies, Broadway Shows, Amusement Parks, etc.
• Free Gym Membership to MCC Fitness & 14 TH ST Y Gym
• Discounts to programs at Educational Alliance