Fiscal Coordinator

In order to be considered for this position, candidates must be serving permanently in the title of Administrative Manager, or must be reachable on the current Administrative Manager list.

The fiscal unit within Grants Fiscal Management is seeking to backfill a vacant Fiscal Coordinator position. The Fiscal Affairs unit is responsible for paying all expenses and collecting all the revenue associated with the agency's annual billion-dollar budget. Fiscal Affairs processes 35,000 invoices annually and collects over $300 million in grant reimbursements annually. Additionally, the unit manages the agency's employee-related fiscal transactions such as but not limited to the P-card, the union annuity distribution, employee travel reimbursements, petty cash disbursements, etc. Further, the unit handles special assignments such as the annual single audit, the annual payment card industry (PCI) compliance review & recertification, and other budgetary functions such as the annual inactive capital encumbrance lapse, accrual clearing, and many others.

Location

55 Water St, NY, NY

Schedule

Monday – Friday, 9 am – 5 pm

Responsibilities

• Under the general supervision of the Deputy Director of Fiscal Affairs, assist in coordinating and expediting the accurate, detailed completion of daily transactions.
• Act as an internal administrative liaison with responsibilities between the Deputy Director, Support Services, Accounts Payable, Contract Payment, and Revenue & Accounts Receivable work units.
• Fill in operational gaps caused by new projects and/or competing deadlines.
• For Support Services, under the direction of the work unit supervisor, review and process imprest reimbursement vouchers.
• Conduct review of the agency's monthly P-card submission packages.
• Monitor and track imprest funds and personal expense checking accounts.
• Serve as backup for travel request processing and monitoring.
• Coordinate with HR, IT&T, and Facilities for recruitment, onboarding, and staff departures.
• Monitor, track, process, and report on all new job postings and promotions.
• Monitor all staff leave and overtime requests from work units.
• Prepare ad hoc reports and analysis for the Executive and Deputy Director related to all responsibilities.

Minimum Qualifications

• A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation of resources, and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive, or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
• An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive, or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
• A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive, or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or
• Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the 18 months of administrative, managerial, executive, or supervisory experience as described in "1", "2", or "3" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive, or supervisory experience described in "1", "2", or "3" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Preferred Skills

• Excellent communication, presentation, and interpersonal skills.
• Strong ability to do independent research by sourcing and reviewing City rules and regulations; ability to present findings in a clear and concise manner.
• Proficiency or working knowledge of Financial Management System (FMS3).
• Proficiency in business analysis using MS Excel at minimum; Power BI a plus.
• Proficiency with Microsoft Word, PowerPoint, Teams, and Co-Pilot a plus.

Pay

$70,560.00 – $105,486.00

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/