Fiscal and Grants Coordinator

About the role

The Kevin T. Crofton Department of Aerospace and Ocean Engineering is seeking a motivated, detail-oriented, and team-oriented Fiscal and Grants Coordinator to provide comprehensive administrative and financial support to faculty, staff, students, and visitors.

Responsibilities

• Manage all aspects of departmental travel, including coordinating flights, conference registrations, fleet services, and lodging, as well as processing travel reimbursements in accordance with university policies.
• Oversight of departmental start-up and endowed professorship funds, providing regular financial updates and ensuring responsible fund management.
• Support post-award financial administration for all active research grants, including reviewing financial statements, monitoring award status, coordinating extensions and rebudgets, resolving overdrafts, projecting expenditures, and assisting with grant closeout processes.

Requirements

• Associate's degree in accounting, business administration, finance, or a related field, or an equivalent combination of education, training, and relevant experience.
• Work history showing experience performing fiscal, accounting, bookkeeping, procurement, travel, or financial support functions.
• Experience processing financial transactions while ensuring compliance with established policies and procedures.
• Experience using financial management or enterprise resource planning (ERP) systems.
• Experience using Microsoft Office applications, with intermediate proficiency in Microsoft Excel.
• Experience maintaining financial records and preparing reports with a high degree of accuracy.

Qualifications

• Professional, organized, and self-directed.
• Strong communication, financial management, and customer service skills.
• Able to work effectively in a collaborative academic environment.

Skills

• Ability to manage multiple tasks and priorities simultaneously.
• Knowledge of federal, state, and institutional regulations governing research funding.
• Proficiency in financial software and databases.

Benefits

The successful candidate will be eligible for benefits including health insurance, retirement plans, and paid time off.

Pay

$55,000 - $65,000 annually.

Schedule

Full-time, 40 hours per week.