Financial Operations Analyst

Overview

We are seeking a detail-oriented Financial Operations Analyst to join our team on a contingent basis. This assignment will support the accuracy and timeliness of our daily financial operations by providing reconciliation support. Responsibilities include completing same-day reconciliation of accounting transactions to maintain well controlled processes and accurate financial reporting.

Top 3 Skills

• Accounting transaction experience
• General ledger reconciliation
• Adaptable to changes

Primary Responsibilities

• Daily Transaction Processing & Monitoring
  • Monitor and process ACH activity, accepting or rejecting transactions as appropriate
  • Review daily ACH advices from Atlanta, determine ownership, and provide timely acknowledgments
  • Monitor credit card processing activities, record transactions, and reconcile related accounting entries and ACH payments
  • Report credit card activity to host departments, maintain registration logs, and distribute service charges based on departmental usage
  • Review daily credit card transaction emails and process corresponding Workday entries
  • Monitor RTGS for incoming wire transfers and process related accounting; return unrecognized or misdirected wires
  • Create wire transfers, including IRS payments for accounts payable unit (FMSSC) upon request
  • Process and reconcile check deposits with client; mail checks and send processing reminders
• Accounting & Reconciliation
  • Perform data entry of accounting transactions into Workday and other accounting systems
  • Ensure timely settlement of all entries and close General Ledger's Transaction Processing Units (TPUs) in the accounting system (EASy) daily
  • Monitor settlement status of the TPUs daily
  • Maintain and update subsidiary ledgers for multiple general ledger accounts
  • Research and reconcile account discrepancies in a timely manner
  • Monitor and clear undistributed net income daily
  • Update records for weekly Treasury remittances
  • Perform supplemental Late GL process tasks not absorbed by shared services
  • Maintain detailed allocation tables by client for allocated general ledger accounts
  • Enter monthly entries into Workday for departments as needed
• Compliance & Documentation
  • Review accounting checklists to ensure compliance with established procedures
  • Coordinate with Legal on updates to W 9 and PA tax exempt forms and distribute them to departments upon request
  • Prepare year-end listings of potential unclaimed property
  • Verify work performed by others (such as Working Trial Balance WTB details) when necessary
• Specialized Tasks
  • Process incoming departmental mail and distribute accordingly
  • Process checks received related to supplier invoices
  • Prepare manual entries for expected reimbursement travel receivables
  • Generate monthly Travel Aged Receivables reports and coordinate department follow-up
  • Monitor city wage tax account and ensure FMSSC completes online payments
  • Process business use and occupancy tax payments on the City of Philadelphia's website
• Records Management
  • Provide operational support for physical records archiving
  • Coordinate departmental activities related to archiving physical records
  • Box and ship physical records to Iron Mountain
  • Process annual disposition lists from Records Management

Required Qualifications

• 2 years of experience in financial operations, accounting, or related field
• Proven experience with financial transaction processing and reconciliation
• Proficiency in accounting systems, particularly Workday
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Ability to work independently and meet daily deadlines
• Experience with ACH, wire transfers, credit card processing, and check handling
• Strong analytical and problem-solving abilities
• Effective written and verbal communication skills

Preferred Qualifications

• Familiarity with treasury operations and general ledger accounting
• Knowledge of records management practices