Financial/Operations Administrator - Shreveport, LA

About the Role

This position performs various administrative and financial functions in support of the department and assists the supervisor in a prompt and efficient manner, all while maintaining a high level of accuracy. The internal job title for this position is: Administrator-Ops.

Responsibilities

• Completes appropriate documentation and paperwork
• Generates and distributes monthly/weekly reports within department leadership team
• Initiates AFE's as needed
• Conducts research and compiles statistical reports
• Creates and maintains database and spreadsheet files, as required
• Enters and codes invoices into PAWS2 System
• Sets up new vendors as required
• Enters and codes expense reports
• Formulates cost estimates as requested
• Assists in tracking area personnel training
• Updates weekly, monthly, and annual budget reports with periodic operations reporting numbers
• Keeps lines of communication open between other company personnel
• Schedules appointments and assists with coordination of departmental meetings (conference calls)
• Reviews time sheets in the HBS payroll system, maintains records including tracking of overtime, exception time, and other employee records
• Creates a positive and professional office atmosphere
• Composes routine and non-routine correspondence
• Handles special projects and provides assistance in other areas as needed
• Sets up new contracts, work directives, request for services, request for materials, bid waivers, bid opening, etc., as needed
• Tracks requisitions/purchase orders
• Manages inventory workflow in keeping with all company policies and standard operating procedures, including ordering, receiving, invoicing, stock tags, inventory audits, and document management associated with the process
• Maintains and assists with monthly financial forecasting of projects, labor, and operational costs
• Performs other duties as assigned

Requirements

• High School degree and two years of office, clerical, and data analysis experience or equivalent combination of these requirements
• Follows company policies, practices, and regulatory requirements

Qualifications

• Intermediate to advanced proficiency level in Microsoft Office (Word, Excel, and PowerPoint), including the ability to build data analysis spreadsheets
• Good verbal and written communication skills
• Advanced math skills (addition, subtraction, decimals, etc.)
• Strong analytical skills
• Ability to organize and prioritize daily work and maintain strict confidentiality
• Ability to communicate and work cooperatively with various levels of internal management and staff, as well as outside clients and vendors to resolve issues, while adhering to deadlines
• Ability to effectively present information in a one-on-one and small group situation to other employees of the company and outside contractors
• Must be customer (internal and external) oriented
• Must apply common sense to carry out day-to-day duties

Preferred Qualifications

• Technical, Associate’s or higher Certificate/Degree in Business or related field

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly required to talk or hear
• Frequently required to sit and use hands to finger, handle, or feel
• Frequently required to stand and walk
• Occasionally required to lift and/or move up to 25 pounds
• Specific vision abilities required by this job include close vision

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Field office environment
• Noise level in the work environment is usually low to moderate

Job level commensurate with skills and experience.

The above statements describe the general nature and level of work being performed. This position may perform other duties as assigned.