Financial Operations Administrator

About the role

This position is available with Oklahoma Department of Career and Technology Education. The job title is Financial Operations Administrator.

Responsibilities

• Apply payments received to open Accounts Receivable;
• Prepare daily deposit;
• Analyze General Ledger transactions for accuracy and/or coding issues;
• Work with division managers and prepare journal entry corrections;
• Advise Finance Manager as to divisional budget status;
• Prepare agency's Comprehensive Annual Financial Report according to OMES guidelines;
• Prepare the agency's annual indirect cost rate request and submit to the U.S. Department of Education;
• Prepare agency's Cost for Secondary Students report and submit to State Department of Education;
• Prepare annual K-12 Receipts to Disbursements report for educational divisions;
• Assist Finance Manager in the preparation and submission of the agency's budget to OMES;
• Work closely with OMES Budget Analyst as needed;
• Prepare monthly account reconciliations and monthly financial reports and submit as applicable to internal staff and/or external entities by required deadlines;
• Manage agency's credit card reporting and authorization system, including monthly statement analysis and reports;
• Work collaboratively with other Financial Operations Administrators in Financial Services division to ensure continuity in Technology Center reporting;
• Provide back-up expertise for other Financial Services functions.

Requirements

Required Education and Experience:

• A high school diploma or equivalency;
• Three years' experience in accounting/finance related field.

• A bachelor's degree in accounting or finance related field.

Qualifications

Essential Duties And Responsibilities:

• Apply payments received to open Accounts Receivable;
• Prepare daily deposit;
• Analyze General Ledger transactions for accuracy and/or coding issues;
• Work with division managers and prepare journal entry corrections;
• Advise Finance Manager as to divisional budget status;
• Prepare agency's Comprehensive Annual Financial Report according to OMES guidelines;
• Prepare the agency's annual indirect cost rate request and submit to the U.S. Department of Education;
• Prepare agency's Cost for Secondary Students report and submit to State Department of Education;
• Prepare annual K-12 Receipts to Disbursements report for educational divisions;
• Assist Finance Manager in the preparation and submission of the agency's budget to OMES;
• Work closely with OMES Budget Analyst as needed;
• Prepare monthly account reconciliations and monthly financial reports and submit as applicable to internal staff and/or external entities by required deadlines;
• Manage agency's credit card reporting and authorization system, including monthly statement analysis and reports;
• Work collaboratively with other Financial Operations Administrators in Financial Services division to ensure continuity in Technology Center reporting;
• Provide back-up expertise for other Financial Services functions.

Skills

• Ability to read, analyze, and interpret professional journals, financial reports and legal documents as necessary;
• Ability to read and interpret reports, business correspondence and procedural manuals;
• Ability to effectively present information and respond to questions from groups of supervisors, customers, and the public;
• Ability to communicate technical concepts and thoughts to management;
• Ability to apply moderately complex mathematical equations as applicable, for example: calculating discounts, interest, commissions, proportions, percentages, volume, and applying concepts of basic algebra and geometry;
• Ability to define problems, collect data, establish facts, and draw valid conclusions;
• Ability to interpret an extensive variety of technical instructions and deal with abstract and concrete variables;
• Ability to analyze and interpret instructions, rules, and policies;
• High level of attention to detail;
• Expertise in Microsoft Word and Excel and proficiency in operation of a 10-key adding machine;
• Experience in PeopleSoft is preferred.

Benefits

The state provides a benefit allowance to help you pay for insurance premiums which include health, dental, life, and disability insurance. The amount of your allowance, $9,051.60 - $21,942.72, is determined based upon the dependents you choose to include in health coverage. State paid teacher’s retirement pension and flexible benefits plan. Vacation leave and 15 days sick leave and 11 paid holidays. Employee assistance program and flex-time work schedule options. Total salary and benefits package valued at $72,001.01 - $91,811.91.