Financial Assistant

About the role

The mission of all Design, Facilities & Safety Services units is to design, build, operate, maintain, and renew the physical environment required to support the University's instructional, research, and public service mission and to assure UCSB is at the forefront of world class universities. Our Goals Are To: Create one of the most attractive campuses in the world; Ensure the long-term preservation of the investment in facilities and equipment; Provide excellence in service to the campus community; and Achieve our goals with a supportive and highly motivated staff.

Responsibilities

• Accounts Payable - Prepares all accounts payable transactions. Interfaces with Central Accounting department on vendor payments. Coordinates and resolves vendor invoicing price or unit purchased discrepancies with the purchasing unit. Authorized to settle vendor negotiations regarding invoice errors. Reconciles payments received to vendor statements. Reconciles the departmental invoice files to the campus General Ledger to assure proper recording of payments.
• Accounts Receivable - Prepares all accounts receivable transactions. Records proper invoice recharge billings and Transfer of Expenses. Inputs invoice costing information into Financial, CMMS tracking and billing systems for proper cost accounting categorization.
• FlexCard - Reviews, reconciles, and audits all departmental FlexCard transactions. Maintains approval records for audit control.
• Deposits - Deposits checks and cash, when received. Ensures checks and cash are deposited to the correct accounting strings and verifies for accuracy after deposits have posted.
• Month-End Close and Audits - Provides administrative support for month-end close processes to include data entry of monthly Transfer of Expense and Transfer of Funds, and other duties as assigned. Processes internal and external audit requests for accounts payable, accounts receivable, FlexCard, and Deposit transactions.

Requirements

• Strong oral and written communication skills
• Strong organizational skills
• Strong interpersonal skills for interacting with accountants and vendors
• Proven ability to work effectively in a team environment
• Strong analytical and problem-solving skills
• Able to multi-task in a high-volume environment
• Solid knowledge of University financial policies and procedures, including but not limited to travel, entertainment, misc. reimbursement, and purchasing
• Good attention to detail
• Knowledge of basic accounting principles
• Proficient in MS Office programs (high proficiency)

Qualifications

• Preferred Associate's Degree or Bachelor's Degree
• Preferred 1-3 years Experience in accounts payable, reconciliation and accounting processes

Skills

• Strong oral and written communication skills
• Strong organizational skills
• Strong interpersonal skills for interacting with accountants and vendors
• Proven ability to work effectively in a team environment
• Strong analytical and problem-solving skills
• Able to multi-task in a high-volume environment
• Solid knowledge of University financial policies and procedures, including but not limited to travel, entertainment, misc. reimbursement, and purchasing
• Good attention to detail
• Knowledge of basic accounting principles
• Proficient in MS Office programs (high proficiency)

Benefits

Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC.

Pay

The budgeted salary range that the University reasonably expects to pay for this position is $32.91 to $35.26/hour. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $29.35 to $42.06/hour.

Schedule

M-F, 8am-5pm

Benefits Eligibility

Full Benefits

Special Instructions

For full consideration, please include a resume and a cover letter as part of your application.