Financial Assistant

Vendor & Financial Administration

• Process vendor invoices and daily expense reports with accurate project and cost-center coding.
• Match purchase orders and delivery receipts for smart home equipment and components.
• Verify pricing, quantities, and approvals prior to payment.
• Communicate with vendors regarding discrepancies, credits, or missing documentation.
• Support the controller with financial reporting and accruals.
• Reconcile vendor statements and resolve discrepancies proactively.
• Maintain vendor insurance certificates, W-9s, 1099s, and contracts.
• Ensure thorough documentation and recordkeeping for audits and reporting.

General Administrative Duties

• Answer and route phone calls or take messages for appropriate team members.
• Provide backup support to the Purchasing Agent, including filing, scheduling, meeting minutes, travel coordination, supply ordering, and correspondence distribution.
• Maintain accurate and up-to-date database records.