Financial Assistant - Accounts Payable

About the role

The successful candidate would be an individual who possesses the following attributes: Accurate, organized, ability to prioritize competing responsibilities, active team collaborator, ability to effectively communicate, ability to meet weekly deadlines, ability to learn quickly, and ability to work efficiently. They are committed to providing excellent customer service while interacting with patience, professionalism, and compassion.

Responsibilities

• Processing invoices for payment in the Oracle financial system.
• Reviewing monthly statements to identify and resolve unpaid invoices.
• Responding to phone calls and emails related to purchasing or invoice status.
• Producing and mailing weekly Accounts Payable checks.
• Tracking monthly utility invoices for timely payment.
• Maintaining a high-volume AP email inbox.

Requirements

• Proven accounts payable experience.
• Comfortable managing a high-volume workload while maintaining a high level of accuracy.
• Experience with Microsoft Office software.
• General computer skills.

Qualifications

Equivalent to graduation from high school; and One year of bookkeeping or general clerical experience.

Skills

Knowledge Of Basic principles and procedures of bookkeeping and accounting. Standard office practices and procedures, including the use of standard office equipment. Correct business English, including vocabulary, spelling, grammar, and punctuation. Computer applications and systems related to the work, including word processing, spreadsheet, and database management applications, and enterprise resource planning systems. Standard business arithmetic. Techniques for providing a high level of customer service to the public, vendors, and City staff.

Benefits

Retirement: California Public Employee's Retirement System (PERS). The City participates only in the medicare portion of Social Security. Health: the City has a cafeteria plan for health, dental and vision insurance and contributes towards medical insurance. Employees may choose from several health insurance options. There are also two dental plans to choose from. See the Benefits Summary link to determine the contribution amount. Life and Accidental Death and Dismemberment (AD&D) Insurance: group term life and AD&D insurance is provided for all regular employees. The amount of coverage varies depending on the classification. Employees may purchase additional life and AD&D insurance for themselves and their dependents. Vacation: employees receive 12 days per year increasing to 20 days after 20 years. Holidays: employees receive 12-13 days per year depending on the classification. Sick Leave: employees receive 12 days per year. Administrative Leave: is a benefit available to management employees. The number of administrative leave hours varies depending on the classification. Flexible Work Schedule: is available to many positions within the City organization. Long Term Disability Insurance: is available for regular employees. The amount of benefit and contribution by employee varies by classification. Deferred Compensation: is available for employees to set aside a portion of their salary on a pre-tax basis to supplement retirement. Wellness Program: offered to help employees gain knowledge, skills and motivation to improve the quality of their lives and well-being. Employee Assistance Program: a counseling and consultation service designed to help employees and eligible family members with a wide range of personal issues. Flexible Benefits Program: available to help employees save taxes on: (1) Pre-tax health insurance premium deductions, (2) Unreimbursed/ uncovered medical expenses, and (3) Dependent care expenses.