Finance Specialist - Accounts Payable/Payroll

Start date is to-be-determined. Non-union, hourly-paid position on the Lorain City Schools Salary and Hourly Rate Grid for Treasurer / Superintendent Office (Level "Accounting Professional II") with a base salary rate of $18.75-$28.76 per hour. Potential for higher pay rate based on experience and/or education.

Schedule

Monday - Friday; 8:00 a.m. - 4:30 p.m. (with 30-minute unpaid lunch); 260 work days per year.

About the role

The Finance Specialist – Accounts Payable & Payroll assists with processing payments for goods and services purchased by the District. This role also supports payroll-related processes, including timekeeping administration, payroll data entry, and review of employee time records to ensure accuracy and timely payroll processing.

Responsibilities

• Assist with processing accounts payable documents for payment through online matching of invoices to purchase orders and receiving documents.
• Assist with converting district-wide requisitions into purchase orders while verifying account codes and available budget.
• Manage and monitor the accounts payable email inbox to ensure timely and accurate processing of invoices.
• Scan and match invoices to approved purchase orders in the Accounts Payable software.
• Process weekly accounts payable vendor check runs, including checks and ACH.
• Process new vendor request forms, ensuring W-9s are received and tax information is properly verified.
• Enter new vendors into the vendor database and assign vendor numbers.
• Prepare and submit annual 1099-MISC and 1099-NEC forms.
• Respond to vendor and staff inquiries and resolve discrepancies in a timely manner.
• Prepare W-9 and tax-exempt forms when requested.
• Reconcile credit card statements to supporting invoices.
• Reconcile vendor monthly statements against payments.
• Process memo checks for bi-weekly payroll files.
• Assist with payroll processing functions, including payroll data entry and related support tasks.
• Review employee timesheets and supporting documentation for completeness, accuracy, and compliance with district procedures.
• Assist with the district's electronic timekeeping/timeclock system, including employee setup, maintenance, troubleshooting, and user support.
• Assist with timekeeping and payroll-related reports as needed to support payroll processing, audits, and administrative review.
• Maintain payroll-related records and resolve routine payroll discrepancies in collaboration with payroll staff.
• Perform other duties and responsibilities as assigned.

Requirements

• Associate’s degree in accounting/finance, or equivalent work experience.
• Experience in accounts payable processing (preferably using Scview software).
• Knowledge of Ohio school accounting systems preferred.
• Proficiency in computer and computerized systems.

Skills

• Effective written and oral communication.
• Ability to work with a wide diversity of individuals and data.
• Problem-solving and adaptability to changing priorities.
• Maintain confidentiality and work as part of a team.
• Work with detailed information and frequent interruptions.