Finance & Purchasing Coordinator

Position Summary

The Finance & Purchasing Coordinator supports the organization's financial and procurement operations through accurate data entry, purchase order administration, invoice processing, accounts payable support, record maintenance, and basic bookkeeping functions. This role serves as a key liaison between vendors, internal departments, and the finance team.

Essential Duties and Responsibilities

• Purchasing & Procurement
  • Create and process purchase orders in accordance with company policies and procedures.
  • Cook up and coordinate the purchase of materials, supplies, equipment, and services to support operational needs.
  • Maintain vendor records, pricing information, and purchasing documentation.
  • Communicate with vendors regarding orders, delivery schedules, invoices, and payment inquiries.
  • Monitor open purchase orders and follow up on outstanding deliveries.
  • Aid in obtaining quotes and comparing vendor pricing when needed.
  • Ensure purchasing records are accurate and up-to-date.
• Finance & Accounting Support
  • Process vendor invoices and ensure proper coding and documentation.
  • Support accounts payable functions, including invoice matching and payment preparation.
  • Perform accurate data entry into accounting and ERP systems.
  • Maintain financial records, files, and supporting documentation.
  • Aid in account reconciliations and monthly financial reporting activities.
  • Support bookkeeping activities, including recording transactions and maintaining financial records.
  • Prepare and distribute routine financial reports as requested.
• Administrative Support
  • Maintain organized electronic and physical filing systems.
  • Aid in audits by gathering supporting documentation and records.
  • Respond to internal and external inquiries regarding purchasing and payment status.
  • Support continuous improvement efforts related to purchasing and financial processes.
  • Perform other duties as assigned to support business operations.

Qualifications

• Education and Experience
  • Associate degree in Accounting, Finance, Business Administration, or a related field preferred.
  • High school diploma or equivalent required.
  • Minimum of 2 years of experience in purchasing, accounts payable, bookkeeping, administrative support, or a related role preferred.
  • Experience in a manufacturing environment is a plus.
• Knowledge, Skills, and Abilities
  • Understanding of basic accounting and bookkeeping principles.
  • Knowledge of purchasing and procurement processes.
  • Strong data entry skills with a high degree of accuracy and attention to detail.
  • Proficiency in Microsoft Office, particularly Excel.
  • Experience with ERP, purchasing, or accounting software preferred.
  • Strong organizational and time management skills.
  • Excellent communication and customer service skills.
  • Ability to maintain confidentiality of financial information.
• Physical Requirements
  • Prolonged periods of sitting and working at a computer.
  • Ability to occasionally lift up to 25 pounds.
  • Ability to communicate effectively in person, by phone, and electronically.
• Work Environment
  • Office environment within a manufacturing facility.
  • Regular interaction with vendors, suppliers, and internal departments.
• Reports To
  • Director of Finance and Administration (or designated supervisor)
• FLSA Status
  • Non-Exempt
• Equal Employment Opportunity Statement
  • Nashville Record Pressing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, or any other protected status under applicable federal, state, or local laws.