Finance Procurement Specialist

About the role

The Finance Procurement Specialist assists in managing the procurement process for goods and services, ensuring adherence to NYS Procurement Guidelines and CUNY Procurement Policy. The Specialist will collaborate with the procurement team, accounts payable, budget, and end-user departments to streamline workflows, resolve issues, and provide exceptional customer service.

Responsibilities

• Documenting and enhancing the end-to-end pay-to-procure process
• Conducting solicitations, preparing specifications, and ensuring compliance with procurement standards
• Evaluating bids, negotiating with suppliers, and managing procurement documentation to ensure timely and cost-effective purchasing decisions
• Administering and assisting in managing competitive procurement processes for goods and services
• Providing procurement guidance and consultation to campus departments throughout the procurement lifecycle
• Reviewing solicitation responses, vendor proposals, and supporting documentation to evaluate responsiveness, responsibility, and best value
• Assisting in the negotiation of contract terms and conditions with vendors
• Coordinating with the Office of General Counsel, CUNY Legal Affairs, vendors, and campus stakeholders to facilitate contract review and approval
• Preparing and coordinating procurement advertisements and public notices
• Monitoring and processing purchasing requisitions and procurement transactions in a timely manner
• Assisting in the implementation and maintenance of comprehensive internal controls associated with new and revised procurement procedures
• Maintaining procurement files, solicitation records, contract documentation, and related reports
• Supporting continuous process improvement initiatives by evaluating procurement workflows, identifying efficiencies, and recommending enhancements

Qualifications

Bachelor's degree and four years' related experience required. Preferred qualifications include experience with PeopleSoft, Jagger ERP Systems, and procurement in government and/or higher education, as well as knowledge of CUNY and NYS purchasing regulations, policies, and procedures.

Skills

• Proficiency in Microsoft Excel, Word, and Access
• Strong analytical and problem-solving skills
• Excellent negotiation and communication abilities
• Ability to manage multiple tasks and prioritize effectively
• Detail-oriented with a focus on accuracy and compliance
• Strong organizational and time-management skills
• Effective team-building, decision-making, and independent working abilities
• Superior interpersonal and customer service skills

Benefits

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off.

Pay

$76,937- $86,741; Salary commensurate with education and experience. CUNY is in the process of implementing salary schedule increases, with a 3.5% adjustment effective 9/1/26.