Finance Procurement Specialist

Responsibilities

• Document and enhance the end-to-end pay-to-procure process.
• Conduct solicitations, prepare specifications, and ensure compliance with procurement standards.
• Collaborate with the procurement team, accounts payable, budget, and end-user departments to streamline workflows, resolve issues, and provide exceptional customer service.
• Evaluate bids, negotiate with suppliers, and manage procurement documentation to ensure timely and cost-effective purchasing decisions.
• Administer and assist in managing competitive procurement processes for goods and services, including RFIs, RFQs, IFBs, and RFPs.
• Provide procurement guidance and consultation to campus departments throughout the procurement lifecycle.
• Review solicitation responses, vendor proposals, and supporting documentation to evaluate responsiveness, responsibility, and best value.
• Negotiate contract terms and conditions with vendors, ensuring compliance with College, University, and State requirements while achieving favorable pricing and service outcomes.
• Coordinate with the Office of General Counsel, CUNY Legal Affairs, vendors, and campus stakeholders to facilitate contract review and approval of contract boilerplate language, amendments, and other procurement-related agreements.
• Maintain procurement files, solicitation records, contract documentation, and related reports to support audit readiness, transparency, and institutional recordkeeping requirements.
• Support continuous process improvement initiatives by evaluating procurement workflows, identifying efficiencies, and recommending enhancements to procurement operations and customer service delivery.

Qualifications

• Bachelor's degree and four years' related experience required.
• Preferred qualifications include experience with PeopleSoft, Jagger ERP Systems, and procurement in government and/or higher education, knowledge of CUNY and NYS purchasing regulations, policies, and procedures.

Skills

• Proficiency in Microsoft Excel, Word, and Access.
• Strong analytical and problem-solving skills.
• Excellent negotiation and communication abilities.
• Able to manage multiple tasks and prioritize effectively.
• Detail-oriented with a focus on accuracy and compliance.
• Strong organizational and time-management skills.
• Effective team-building, decision-making, and independent working abilities.
• Superior interpersonal and customer service skills.