Procurement Specialist

About the role

Responsible for a variety of procurement and vendor-related duties to support the Procurement team.

Responsibilities

• Update and maintain product/vendor data in internal systems with expected dates, notes, and appropriate work order status to properly notify involved parties of material availability.
• Review vendor-provided order acknowledgments for accuracy of information including complete description of items, delivery lead time, material quantities, expected pricing, etc.
• Ensure timely receipt of material by the due date.
• Monitor and follow up on vendor back-orders, shipments, and tracking of source products.
• Facilitate communication with vendors to provide PO numbers to confirm order placements.
• Maintain vendor scorecard to accurately represent customer satisfaction rating.
• Reconcile purchase orders and invoices.
• Interface with Procurement team members and other associated departments.
• Work with branch locations including ongoing acquisition orders to ensure company goals are met concerning the company’s receiving and put-away goals.
• Interact with Accounting, ensuring suppliers follow proper invoicing procedures.
• Organize and schedule meetings to assist in the efficiency of procurement operations.
• Assist in preparing and auditing RFPs (Requests for Proposals).
• Generate reports to include, but not limited to, Supplier Performance, Spending by Commodity, and Cost Savings.
• May manage general services, including purchasing of office supplies, mail distribution, office equipment maintenance, and repair, facility related issues.
• Assume other duties as assigned.

Not responsible for supervising employees.

Requirements

• High School graduate or G.E.D. equivalent required.
• 1+ years of experience.

Work is primarily sedentary: must be able to sit for extended periods and use a computer, keyboard, and mouse, frequently. The employee must occasionally lift and/or move up to 50 pounds. Travel may be required periodically, including overnight stays (contingent on position requirements). Minimum overnight travel (up to 10%).

Qualifications

• College coursework preferred.
• Automotive background preferred.

Skills

• Intermediate skill level in Microsoft Word & Excel.