Finance Officer (AP & AR) - Work From Home | Day shift

About the role

The Finance Officer provides critical administrative support to the Finance team, focusing on day-to-day financial administration across our global regions. Key functions include end-to-end Accounts Payable and Accounts Receivable processing, daily reconciliations, prepayment journal entries, and supporting month-end accrual tasks to ensure complete accuracy and operational efficiency. Maintain accurate, timely, and compliant financial records across all systems.

Responsibilities

• Collaborate efficiently with other team members and external partners to maintain seamless workflows.
• Efficiently process Accounts Payable (AP) invoices, ensuring proper coding, verification, and timely record updates.
• Facilitate new supplier onboarding by collecting required vendor documentation and setting up profiles in the system.
• Calculate and apply landed costs for freight and duties to maintain accurate inventory and landed cost valuations.
• Manage pre-payment processing records and set up accurate journal entries for ongoing pre-paid expenses.
• Manage the daily reconciliation process of e-commerce payments. Ensuring e-commerce payouts, payment gateways, bank deposits and ERP transactions are accurately reconciled.
• Monitor and investigate reconciliation exceptions, identifying discrepancies, resolving data issues, and collaborating with internal teams to ensure the accuracy and completeness of financial records.
• Manage the wholesale debtors ledger, actively chasing up outstanding customer accounts, managing payment follow-ups, and helping lower overdue balances.
• Process credit card payments securely and accurately for wholesale customer orders.
• Provide direct support to the Finance Manager during month-end close by processing accruals and preparing support documentation.
• Complete general financial administrative tasks and ad-hoc operational assignments as directed by leadership.

Requirements

• 2–3 years of professional experience in finance administration roles, with demonstrated hands-on experience across both AP and AR functions.
• Proven experience working within an ERP system, with specific experience in NetSuite being highly desirable but not essential.
• Intermediate to strong Microsoft Excel skills for data analysis, reporting, and reconciliation work.
• Exceptional verbal and written communication skills, with the ability to interact professionally and confidently with internal colleagues and external customers.
• High level of attention to detail and a proactive approach to investigating data variances, handling system discrepancies, and following processes through to resolution.

Benefits

• Work from home
• Mon - Fri: 9:00 AM – 6:00 PM AEST/AEDT (adjustments will be made for daylight saving time)
• HMO with 2 free dependents and medical reimbursements
• Government-mandated benefits
• Opportunities to work with leading companies in Australia and beyond
• Training programmes for career development
• Engaging company outings, team activities and wellness sessions
• Supportive, inclusive culture
• Dedicated managers focused on your growth and success