Finance Department Assistant

Essential Functions

• Afford assistance with processing invoices
• Afford assistance with insurance bank account reconciliation
• Afford assistance with purchase card reconciliation
• Afford assistance with collecting retiree health insurance payment and maintain a ledger of payments received
• Afford assistance in Food Service data management and reporting
• Provide professional and friendly customer service skills
• Create and maintain Excel spreadsheets and reports
• Navigate accounting software
• Use various office machines and computer equipment
• Maintain high accuracy in numerical data entry and document review
• Perform some typing ability
• Maintain a variety of files, documents, and student records for the purpose of documenting and/or providing reliable information relative to student records
• Maintain an organized Records Storage Building where hardcopy files are kept
• Comply with student record-keeping retention and destruction as required by law
• Afford assistance with mailroom clerk - Primary contact for Pitney Bowes
• Afford assistance with other business office staff as needed
• Afford assistance with building receptionists on multi-line telephone
• Afford assistance with requests for students, colleges/universities, and employment agencies for the purpose of providing required information such as transcripts
• Perform various other duties as assigned by the Director of Finance

Qualifications

• Education: High School Diploma
• Experience desired: Wide range of clerical experience and some degree of accounting experience (School setting experience preferred, but not required)
• Other requirements: Must successfully pass a background check that is satisfactory to the Board of Education. Excellent organizational skills, oral and written skills, time management, and telephone skills. Computer knowledge and assistive technology.