Finance Assistant

About the role

This is a great role for someone who enjoys accuracy, structure and problem-solving, and who wants to build their finance experience in a growing, values-led care organisation. If you’re proactive, reliable and confident working with financial information, this could be the next step you’ve been looking for.

Responsibilities

• Process finance transactions accurately and in line with internal procedures, authorisation levels and agreed timescales.
• Maintain organised records, filing systems and audit trails for invoices, receipts, payments and supporting documentation.
• Input, post and check supplier invoices, ensuring they are matched to purchase orders or approved documentation where applicable.
• Liaise with suppliers regarding payment dates, queries, disputed invoices and credit notes.
• Prepare supplier payment runs for review and approval, ensuring payment details are accurate and deadlines are met.
• Reconcile supplier statements and follow up on missing invoices, credit notes or disputed balances.
• Complete bank, prepaid card, credit card and finance system reconciliations.
• Support payroll processing, including starter and leaver information, overtime, sickness, payroll records, queries and reporting.
• Aid month-end routines, including accruals, prepayments, journals, reporting schedules and supporting evidence.
• Use finance systems, spreadsheets and shared files accurately, identifying opportunities to reduce errors and improve processes.

Requirements

• Previous experience in a finance, accounts, bookkeeping or finance administration role.
• Good understanding of purchase ledger, sales ledger, reconciliations and general finance administration processes.
• Strong numerical accuracy and attention to detail with the ability to identify errors, anomalies and missing information.
• Confident use of Microsoft Excel and finance systems, with the ability to manage spreadsheets, reports and data entry accurately.
• Excellent organisational skills, with the ability to prioritise tasks, meet deadlines and manage routine work without close supervision.
• Clear and professional communication skills, including the ability to liaise with suppliers, managers, colleagues and external contacts.
• A confidential, trustworthy and values-led approach to handling financial and personal information.
• A proactive mindset, with willingness to learn, ask questions and support process improvements as the organisation grows.

Qualifications

• AAT Level 2 or Level 3, or working towards an accountancy qualification.
• Relevant finance or bookkeeping experience.
• Evidence of continued professional development in finance systems, Excel or accounting processes.