Finance Assistant

Job Description

The ideal candidate possesses strong foundational knowledge of QuickBooks and Excel, a high level of discretion, and excellent multitasking abilities. While onboarding and on-the-job training will be provided regarding our specific workflows, the successful candidate must bring a strong professional administrative background and a rapid ramp-up capacity to immediately support our daily financial operations.

Key Responsibilities

• Accounts Payable & Transactional Support
• Process routine bill payments and manage vendor relations regarding billing discrepancies or inquiries.
• Oversee and reconcile company credit card accounts, ensuring all receipts are collected, categorized, and accurately coded.
• Receive and organize financial data from various internal departments to support the generation of monthly fiscal reports.
• Core Accounting & Reconciliation
• Perform timely monthly bank reconciliations to ensure financial data integrity.
• Execute daily data entry and administrative financial tracking utilizing QuickBooks and Microsoft Excel.
• Compliance & Grant Coordination
• Support the tracking and administrative documentation associated with government grants (Note: Grant-writing is not required).
• Strictly adhere to non-profit financial protocols, mandatory ethical guidelines, and client confidentiality standards.

Experience and Skills

• Education: High School Diploma or equivalent.
• Experience: 3-5 years of professional office or administrative experience working within a nonprofit organization - this is not an entry-level position.
• Software Proficiency: Intermediate to advanced proficiency in QuickBooks (candidate must hit the ground running with this software), Microsoft Excel, and the broader Microsoft Office Suite.
• Core Competencies: Meticulous attention to detail, exceptional organizational and problem-solving skills, and a proven ability to multitask under high-volume workloads.

Benefits

• Comprehensive Benefits Program:
• Health & Wellness: Comprehensive Medical Insurance, Prescription drug coverage, and Vision care.
• Dental Care: Dedicated Dental plan options to support your overall health.
• Income Protection: Employer-paid Basic Life and Accident coverage, along with Short-Term Disability (STD) and Long-Term Disability (LTD) options.
• Future Security: Financial wellness support through a 401(k) retirement plan and Flexible Spending Accounts (FSAs) for health and dependent care.
• Work-Life Balance: Generous Paid Time Off (PTO), dedicated paid Holidays, and an Employee Assistance Program (EAP) providing confidential counseling support.
• Compensation: Salary is competitive and commensurate with experience (Targeted to Philadelphia area employer margins).