Finance Coordinator - University at Albany

Job Responsibilities

• Maintain accounts payable records and assist with vendor inquiries.
• Monitor outstanding invoices to ensure all payables are entered and processed according to established deadlines.
• Invoices are filed and stored according to company standards.
• Generate catering invoices and supporting documentation.
• Maintain accounts receivable records and customer accounts.
• Aid in collection efforts and follow-up on outstanding balances.
• Reconcile accounts receivable transactions and investigate discrepancies.
• Ensure daily cash deposits are completed accurately and on schedule.
• Reconcile cash receipts and deposits against sales and financial records.
• Investigate and resolve cash variances in collaboration with operational teams.
• Ensure daily streamlined sales data into the financial system.
• Review and reconcile sales reporting information for accuracy and completeness.
• Conduct and document cashier audits in accordance with company policies and internal controls.
• Identify discrepancies and communicate findings to management.
• Maintain organized financial records and supporting documentation.
• Aid the Unit Controller with month-end closing activities and financial reporting.
• Support internal and external audit requests.
• Ensure compliance with Aramark financial policies, procedures, and internal controls.
• Perform other finance and administrative duties as assigned.

Qualifications

• Associate degree in Accounting, Finance, Business Administration, or related field; equivalent experience may be considered.
• 1–3 years of experience in accounting, finance, bookkeeping, or related administrative roles.
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Excellent organizational, analytical, and problem-solving abilities.
• Ability to handle confidential financial information with professionalism and discretion.
• Strong verbal and written communication skills.
• Experience with accounts payable, accounts receivable, and cash reconciliation processes.
• Experience in food service, hospitality, higher education, or multi-unit operations environments.