Finance Coordinator

About the role

ProPublica is an independent, nonprofit newsroom that produces investigative journalism in the public interest. The finance coordinator will join the New York City headquarters and be part of a five‑person accounting and finance team supporting a growing annual operating budget of more than $65 million. The role reports to the payroll and accounting manager and serves as a key point of contact for staff and vendors navigating finance systems, while coordinating closely with human resources on payroll processing for new hires, terminations, and compensation changes. The position is based at ProPublica’s headquarters in New York, requires at least two days of in‑office work per week (which may increase with demand), is not open to remote candidates, and applicants must be eligible to work in the United States. The role is covered under the collective bargaining agreement with The NewsGuild of New York, Local 31003, CWA, AFL‑CIO.

Responsibilities

• Processing accounts payable, including categorizing and entering invoices, matching invoices to purchase orders and receipts, supporting vendor relationships, and maintaining and organizing finance files.
• Organizing and compiling semimonthly payroll data and entering pay data into the human resources information system for processing.
• Coordinating with HR on personnel changes, new hires and terminations as they relate to the proper processing of payroll.
• Providing support and troubleshooting assistance to staff submitting expense reports through the automated reimbursement system.
• Preparing journal entries and performing account reconciliations under manager oversight.
• Processing deposits and electronic banking transactions.
• Maintaining organized and accurate records for accounts payable and payroll transactions according to retention and compliance requirements.
• Supporting team members with ad hoc finance functions during compliance periods, quarterly/year‑end close and audit.
• Compiling data and supporting payroll tax compliance activities, including W‑2/1099 preparation support and quarterly payroll tax filing support.
• Running AP aging reports and flagging invoices due for payment.
• Developing and maintaining process documentation for AP and payroll procedures to support training and consistency.
• Training and onboarding new finance staff on AP and payroll systems and processes, including developing training curriculum and materials.
• Ad hoc projects as assigned.

Requirements

Minimum three years experience working directly with customers while using computer‑based systems and tools to conduct business such as accounting systems, POS systems, payment platforms, inventory systems or other software used to support daily operations.

Skills

• Demonstrated ability to balance responsive, professional service to staff and vendors with accurate, detail‑oriented administrative work; comfortable switching between responding to people and focused computer‑based tasks while maintaining organization, accuracy and follow‑through.
• Ability to learn and accurately execute detailed procedures for processing different types of financial transactions — invoices, payroll, expense reports and banking activities.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively.
• Ability to handle sensitive information and maintain a high degree of integrity and discretion in a confidential environment.

Pay

The expected salary range for this position is $75,000 to $80,000. This is a good‑faith estimate of what we expect to pay for this position. The final salary figure will take into account a person's experience, accomplishment and location. ProPublica is committed to paying its staff equitably, and