Finance Coordinator

About the role

This position coordinates various financial documents and operates under limited supervision, often completing assigned tasks independently. Incumbents must be detail oriented to comply with SGS Global Finance Menu (GFM) and capable of multi-tasking to meet department needs while working with multiple managers and assignments simultaneously.

Responsibilities

Account Receivable & Revenue Cycle

• Ensure 100% billing accuracy by verifying completeness of essential information and back-up support prior to invoicing, including client PO#, client’s AP contact, and bill-to address
• Verify back-up support such as timesheets, receipts, and subcontractor invoices
• Conduct weekly billing using the Cost tracker list to ensure all items are invoiced at the correct rate with proper backup
• Maintain Cost tracker information weekly and reconcile amounts invoiced against what has been inputted to ensure completeness of the invoicing process
• Ensure all Oracle Invoice amounts match Cost tracker amounts and correct taxes are applied
• Enter invoice numbers for all generated items and ensure all subcontractor timesheets and expenses incurred are entered
• Prevent revenue leakage by ensuring all expenses and added charges are billed according to client PO
• Charge rates for all subcontractor timesheets to prevent revenue leakage
• Escalate and correct all discrepancies promptly prior to invoicing
• Organize and send all invoice copies and related back-up support to clients in a timely manner
• Issue credit memos as required; all credit memos over $5,000 must be approved by the Site Manager prior to sending to the Director of Finance for final approval
• Conduct weekly collection follow-up with clients to ensure prompt payment and recover payment from aged outstanding invoices
• Collaborate with the Mississauga site Collector and Head Office AR Team to resolve client inquiries and/or disputes (e.g., missing timesheets/invoices) leading to prompt payment
• Provide invoice detail to Head Office AR to resolve unapplied payments
• Prepare commentary based on the outcome of collection follow-up for each outstanding invoice; mandatory attendance at monthly Collection/AR Review

Account Payable & Procurement Cycle

• Track documents received and processed weekly

Requirements

• College Diploma required; university degree considered an asset
• Over 3 years of previous working experience in an administrative or accounting-related role
• Proactive work ethic with the ability to work in a fast-paced environment and strong attention to detail
• Excellent verbal and written communication skills, including grammar and composition
• Ability to read, understand, and follow work instructions in a safe, accurate, and timely manner
• Advanced proficiency in using various types of computer software (Word, Excel, PowerPoint, Outlook, etc.)