Finance Coordinator

About the role

The Finance Coordinator ensures the accuracy of all financial expenditures of the business and provides daily and weekly financial analysis to the respective team. This position performs daily financial duties that support the business, including accounts payable clerical duties and biweekly payroll administration.

Responsibilities

• Prepares supplier invoices: establishes and maintains vendor information and payment practices; schedules payments to maximize discounts and minimize interest charges and penalties; maintains communication with vendors to resolve issues.
• Processes supplier invoices: validates invoice accuracy; assigns correct vendor code; enters invoice information into Restaurant365 Accounts Payable system; calculates applicable taxes; ensures proper allocation of costs within the General Ledger; processes check runs or bank drafts for vendor payment; processes requests for manual checks when necessary.
• Performs vendor maintenance: requests W-9’s, establishes and maintains vendor information, payment terms, and 1099 status; enters vendor bank information for EFT payments.
• Performs general accounting duties: files, copies, and scans invoices; forwards invoices to managers for approval; pulls supporting documentation for audits, P&L questions, or general research; processes sales tax data for period filings.
• Processes crewmember administration: handles new hire paperwork for accuracy and uploads it to payroll processing software; processes status change forms for current and past crewmembers; processes verification of employment per company policy.
• Processes payroll: manages timely processing of company payrolls in coordination with operations teams; ensures paycheck issues are addressed promptly; provides payroll reports to management; processes payroll journal entries into Restaurant365 accounting software.
• Contributes to budgeting and forecasting: assists in the annual restaurant and corporate-level budget process; updates the annual budget with new information to estimate financial results; manages sales forecast and reporting models.
• Provides business support: offers financial analysis for all departments, including ROI and trend analysis for operations, marketing, and development initiatives; analyzes proposed new restaurants, reviews modifications to bonus programs, conducts menu mix/price analyses, and performs ROI analysis for marketing campaigns; manages recipe costing for new menu development.

Requirements

• One year of accounts payable or related accounting experience preferred.
• One year of payroll experience and general ledger experience preferred.
• Knowledge of general computer systems, including Microsoft Office (Word, Excel).
• Knowledge of Restaurant365 or QuickBooks preferred.
• Ability to multitask and work with minimal supervision.
• Detail-oriented with the ability to work under tight deadlines.
• Strong prioritization, time management, and organizational skills.
• Ability to maintain high levels of confidentiality.
• Excellent interpersonal and communication skills.