Finance Assistant

Position Summary

This role supports the Sr Dir, Business operations in achieving the organizational objectives of the Humane Society of Northeast Georgia (HSNEGA). This hiring need is urgent, so the applicant must be able to start work by 7/30/2026.

Essential Functions

• Prepares daily deposits, including entering monies into QuickBooks, balancing the daily cash reports, processing online transactions, and reconciliation of online transactions.
• Affords assistance with general accounts payable/receivable, bookkeeping, and check writing.
• Manages postal/shipping operations, including overseeing incoming/outgoing parcels/mail (USPS, FedEx, UPS).
• Ensures incoming packages are appropriately distributed.
• Maintains inventory of stamps, letterhead, thank you cards, and other mail-related supplies.
• Manages tracking of inventory for medications available for resale and various supplies.

Administrative Support

• Serves as the support for the Vice President of Business Operations to address evolving business needs.
• Affords assistance with email and written communication.
• Affords assistance with generating and proofing organizational communications including SOPs, board documents, etc.
• Affords assistance with maintaining financial and other files.
• Completes other duties as assigned.

Physical Requirements and Work Environment

• Regularly sits at a computer station and operates electronic equipment.
• May be exposed to animals/animal allergens and zoonotic diseases under conditions with limited alternatives available.
• Must be able to deal with an often fast-paced and changing workload, which at times can be stressful.
• Must stand, walk, bend and stoop frequently to perform duties.

Skills And Abilities

• Associate’s degree preferred, but professional experience and certifications may be substituted for education.
• Demonstrated proficiency in Microsoft Office, especially Word and Excel.
• Knowledge of QuickBooks and financial reporting.
• Ability to communicate clearly and concisely, both orally and in writing.
• Demonstrated experience in dealing effectively and tactfully with the public and ability to create a team environment/positive work culture.
• Demonstrated ability to apply good judgment in making decisions in accordance with organizational policies and procedures and to handle emergencies, think critically and act accordingly.
• Sound judgment and ability to exercise complete discretion when dealing with confidential information.