Finance and Project Coordinator

About the role

This position provides financial support services for the Service Extension (SE) department and its various service locations, focusing on facilities, personnel, billing, and invoice payments. The individual serves as a liaison between SE and the Finance Department at DHQ, adhering to Salvation Army policies, practices, and procedures.

Responsibilities

• Serve as the main liaison between Service Extension Dept. and the Finance Dept.
• Receive & document all bills from SE locations ensuring they are properly recorded and sent to Finance Dept for payment
• Manage & record invoices from SE Dept to be properly paid
• Submit monthly SE budget updates to the Divisional Director of Field Development and Service Extension
• Aid in managing/reporting volunteer county budgets in SE
• Aid in managing 360Life Center, Red Shield Center, and Thrift Store financials
• Pursue & manage grants for the department, working with Social Ministries to ensure grants are properly written and submitted before necessary deadlines
• Serve as Compliance and Training Coordinator for the department
• Assist the Divisional Director of Field Development and Service Extension with duties during staff time off
• Aid department volunteers in performing tasks including, but not limited to, seasonal programs, funding drives, communications
• Perform other duties as assigned by the Divisional Director of Field Development and Service Extension

Requirements

• Education: Bachelor’s degree in business, management, communications, and/or finance preferred; relevant experience in lieu of degree will be considered
• Experience: Business and/or administration, project management, Microsoft Word, Excel, and Outlook; volunteer management and team organization preferred; grant writing preferred; donor management software preferred.

Qualifications

• Interact professionally with all stakeholders including, but not limited to, staff, clients, vendors, donors, volunteers, board members, philanthropic decision-makers, and officers
• Communicate verbally and in writing
• Read and interpret documents such as safety rules, operating and maintenance instructions, and employee manuals
• Present information in one-on-one and small group situations to volunteers, clients, other internal departments, and staff members. Make sound decisions based on a variety of information and input.
• Perform basic math functions
• Perform under stressful conditions
• Manage and prioritize multiple projects in an organized and efficient manner
• Respond to urgent matters in a calm and effective manner
• Complete reports on schedule
• Maintain confidentiality
• Operate basic office equipment including telephone, personal computer, copier, fax machine, and scanning equipment
• Maintain regular and punctual work attendance

Skills

• Interact professionally with all stakeholders including, but not limited to, staff, clients, vendors, donors, volunteers, board members, philanthropic decision-makers, and officers
• Communicate verbally and in writing
• Read and interpret documents such as safety rules, operating and maintenance instructions, and employee manuals
• Present information in one-on-one and small group situations to volunteers, clients, other internal departments, and staff members. Make sound decisions based on a variety of information and input.
• Perform basic math functions
• Perform under stressful conditions
• Manage and prioritize multiple projects in an organized and efficient manner
• Respond to urgent matters in a calm and effective manner
• Complete reports on schedule
• Maintain confidentiality
• Operate basic office equipment including telephone, personal computer, copier, fax machine, and scanning equipment

Benefits

Reasonable accommodation may be made to enable individuals to perform the essential functions of this job.

Pay

Compensation is commensurate with experience.

Schedule

The position requires occasional weekend and evening work.

Skills

• Interact professionally with all stakeholders including, but not limited to, staff, clients, vendors, donors, volunteers, board members, philanthropic decision-makers, and officers
• Communicate verbally and in writing
• Read and interpret documents such as safety rules, operating and maintenance instructions, and employee manuals
• Present information in one-on-one and small group situations to volunteers, clients, other internal departments, and staff members. Make sound decisions based on a variety of information and input.
• Perform basic math functions
• Perform under stressful conditions
• Manage and prioritize multiple projects in an organized and efficient manner
• Respond to urgent matters in a calm and effective manner
• Complete reports on schedule
• Maintain confidentiality
• Operate basic office equipment including telephone, personal computer, copier, fax machine, and scanning equipment