Finance & Administrative Coordinator

About The Role

The Finance and Administrative Coordinator role based in Wahiawa, HI, is pivotal in supporting BSPS’s financial and operational functions. This position involves assisting the Finance Manager and Staff Accountant with contract financial administration, preparing and distributing financial reports, and managing procurement and subcontract activities. The Coordinator will also handle operational support tasks such as coordinating travel arrangements for employees and candidates, maintaining documentation, and ensuring compliance with company policies and government regulations.

Qualifications

• Associate degree in Business Administration, Accounting, Finance, or a related field; equivalent experience may be considered
• Minimum of three years of administrative, accounting, project coordination, or contract support experience within a government contracting environment
• Strong understanding of project-based accounting and contract financial management
• Knowledge of FAR and government contracting requirements
• Proficiency with Microsoft 365 and industry-standard software tools
• Excellent written and verbal communication skills
• Ability to work independently in a remote setting while supporting operational teams
• Attention to detail and strong organizational skills
• Effective time management and prioritization skills
• Problem-solving and critical thinking abilities
• Knowledge of data privacy and confidentiality principles
• Interpersonal skills and ability to collaborate effectively with team members

Responsibilities

• Support the Finance Manager and Staff Accountant with contract financial activities, including invoice processing and report generation
• Compile, review, and distribute recurring financial and operational reports
• Review vendor invoices for accuracy, including manufacturer details, quantities, pricing, and supporting documentation
• Communicate with vendors to obtain missing invoice support and clarify anomalies
• Maintain standardized vendor and material databases for consistent reporting
• Organize and maintain documentation related to purchases made via purchasing cards
• Aid in procurement activities, including creating purchase requests and managing subcontract documentation
• Review and ensure completeness of statements of work (SOWs) and track procurement milestones
• Cook up vendor communication regarding procurement and subcontract actions
• Aid in travel coordination, including scheduling flights and maintaining travel documentation
• Communicate travel details and requirements to stakeholders and ensure approval processes are followed
• Process employee expense reimbursements and maintain supporting records in accordance with company policies
• Collaborate with Human Resources, Security, and Operations teams to support onboarding and contract-related activities

Benefits

• Competitive salary package
• Comprehensive health, dental, and vision insurance plans
• Paid time off and holidays
• Opportunities for professional development and training
• Supportive work environment with a focus on work-life balance
• Eligibility for company-sponsored retirement plans

Equal Opportunity

Bering Straits Native Corporation is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, or any other protected status under applicable law. BSNC is committed to fostering an inclusive and diverse workplace where everyone can thrive and contribute to the company's success.