Administrative Coordinator, Finance

About The Role

The position of Finance and Administrative Coordinator is based in Wahiawa, HI, and plays a vital role in supporting the financial and administrative functions of the organization. This role involves assisting the Finance Manager and Staff Accountant with contract financial administration activities, preparing and distributing operational reports, and managing vendor invoices and supporting documentation. The Coordinator will also support procurement and subcontract administration, coordinating vendor communications, reviewing statements of work (SOWs), and maintaining procurement records. Additionally, the role includes operational support such as coordinating travel arrangements for employees and candidates, ensuring compliance with company policies, and maintaining detailed documentation for employee expenses and reimbursements.

Qualifications

• Associate degree in Business Administration, Accounting, Finance, or a related field; equivalent experience may be considered
• Minimum of three years of administrative, accounting, project coordination, or contract support experience within a government contracting environment
• Strong understanding of project-based accounting and contract financial management
• Knowledge of FAR and government contracting regulations
• Proficiency with Microsoft 365 and industry-standard software tools
• Excellent written and verbal communication skills
• Ability to work independently and manage multiple priorities effectively
• Attention to detail and accuracy in documentation and reporting
• Understanding of data privacy and confidentiality principles
• Problem-solving and critical thinking capabilities
• Interpersonal skills and ability to collaborate within a team environment

Responsibilities

• Support the Finance Manager and Staff Accountant with contract financial administration activities, including invoice review and reporting
• Prepare, compile, and distribute recurring financial and operational reports
• Compile and review vendor invoices, ensuring accuracy and completeness of supporting documentation
• Research and obtain missing invoice support, including receiving reports, purchase orders, and backup documentation
• Communicate directly with vendors to clarify invoice discrepancies and obtain necessary information
• Maintain standardized vendor and material databases for consistent reporting
• Locate, organize, and maintain supporting documentation for purchases made using purchasing cards
• Support procurement activities, including creating purchase requests and coordinating subcontract actions
• Review statements of work (SOWs) for completeness and routing requirements
• Enter and track service requests, subcontract actions, and procurement milestones within company systems
• Cook up travel arrangements for employees and candidates, including scheduling and documentation management
• Communicate travel details to relevant parties and ensure compliance with approval processes
• Maintain documentation for employee reimbursements and contract-related expenses

Benefits

• Competitive salary commensurate with experience
• Comprehensive health insurance options
• Paid time off and holidays
• Opportunities for professional development and training
• Supportive work environment with a focus on work-life balance
• Eligibility for company-sponsored certifications and educational programs

Equal Opportunity

Bering Straits Native Corporation is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic under applicable law. We promote a workplace culture that values fairness, respect, and equal opportunity for everyone.