FIN - Accounts Payable Supervisor

About the role

Oversee all aspects of accounts payable, including supervision of Account Payable Specialists; general ledger coding of invoices, processing, aging and payments of accounts; reporting; and managing the filing systems.

Responsibilities

• Ensure the payment of all the organization’s invoices in a timely manner.
• Supervise accurate and timely processing and aging of all open payables.
• Supervise a team of 3 Accounts Payable Specialists.
• Maintain positive and professional relationships with colleagues, vendors, and management.
• Run weekly cash disbursements via checks, ACH, and Amex.
• Reconcile vendor accounts and resolve disputes.
• Track commitments (e.g., utilities, rent) and ensure timely payment.
• Maintain accurate filing systems for open and paid invoices.
• Prepare various reports, such as vendor activity, expense account analysis, check registers, etc.
• Maintain proper documentation for 1099 vendors and process annual filing of 1099s.
• Report to Assistant Finance Director and provide input on cash requirements and cash flow projections.
• Suggest payment plans based on vendor inquiries and severity of aged items.
• Adhere to and enforce internal control procedures.
• Provide support for internal and funding source audits, and contract billing, as needed.
• Prepare 1099s annually.

Requirements

• Full knowledge of accounts payable.
• Minimum of 5 years high-volume AP experience with at least 3 years as a supervisor.
• Proficiency with MS Excel and MS Outlook is required.
• Proficiency with Sage Intacct accounting system preferred.
• Ability to work efficiently in a multi-faceted and dynamic work environment.
• Ability to organize and delegate duties, responsibilities, tasks, and special projects.
• Time management and workload efficiency skills.
• Ability to adjust to conflicting priorities.

Schedule

9:00 am – 5:00 pm