Accounts Payable Supervisor

About the role

We are seeking an experienced Accounts Payable Supervisor to join Vessco Water's growing family of companies. This is a hands-on supervisor role responsible for the daily leadership and operational performance of our small, but growing, AP team as we strive to centralize the AP function for multiple companies.

Responsibilities

• Review proposed weekly vendor payments to ensure supporting invoices are properly approved, accurate, and paid according to agreed-upon terms.
• Review and approve ACH payments in accordance with company controls and fraud-prevention procedures.
• Ensure internal/external AP inquiries are researched and vendor statements are reconciled in a timely manner to support strong relationships with vendors and internal business partners.
• Communicate with vendors to resolve billing disputes, payment holds, and account issues promptly and professionally.
• Serve as the escalation point person for vendor concerns that cannot be independently resolved by AP team members.
• Review, validate, and maintain vendor information (e.g., W-9/W-8 forms, banking details, etc.) to ensure vendors are onboarded and vendor changes are performed in accordance with company policies.
• Determine if new vendors require 1099 or 1042-S reporting before they are onboarded in the vendor master file.
• Support month-end and year-end close activities, including AP accruals, account reconciliations, audit requests, and 1099/1042-S reporting.
• Participate in vendor master file clean-up projects to determine if existing vendors require 1099 or 1042-S reporting or should be deactivated due to extended inactivity.
• Use data analysis and knowledge of AP best practices to identify process improvement opportunities in effectiveness, efficiency, and accuracy.
• Continually improve AP processes, controls, and team effectiveness.
• Participate in the implementation of new AP systems or tools, including writing, executing, and documenting test cases and results.
• Hire, train, and coach AP team members to successfully support multiple companies, including regular one-on-one discussions and team meetings, providing meaningful guidance for annual goal setting and performance reviews, and cross-training to ensure sufficient coverage for each company.
• Provide accounting and general ledger expertise and guidance to AP team members to ensure invoices are properly coded and posted accurately to the AP subsidiary ledger in a timely manner.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or other related field; equivalent combination of education and relevant AP experience may be considered.
• At least four years of experience working with full-cycle Accounts Payable processes, including a minimum of two years of direct supervisory or people-management responsibility.
• Intermediate proficiency in Microsoft Outlook, Word, and Teams; Intermediate to advanced proficiency in Microsoft Excel, including VLOOKUP, XLOOKUP, PivotTables, and related data analysis tools; Advanced knowledge of AP best practices, segregation of duties, internal controls, 1099/1042-S reporting regulations, and accounting principles; High proficiency in data analysis, critical thinking, problem solving, and distilling raw data into concise reports/presentations.

Skills

• Strong work ethic and high attention to detail and accuracy.
• Professional, clear, and concise written and verbal communications.
• Able to manage and prioritize multiple tasks and requests.
• Integrity and confidentiality.
• Collaboration and teamwork.
• Positive, continuous improvement, can-do attitude.
• Leadership, coaching, and team development.

Benefits

• Health insurance
• 401(k)
• Dental insurance
• Life insurance
• Paid time off
• Vision insurance
• Dog-friendly office!

Pay

$75,592 - $91,500 base salary dependent on experience.

Schedule

The employee is expected to work in-office. While performing the duties of this job, the employee is regularly required to use a computer, keyboard, and mouse while sitting or standing, and hear and talk to communicate with coworkers in a standard office environment that is dog friendly. The employee must occasionally lift and/or move up to 10 pounds.