Accounts Payable Supervisor

Responsibilities

• Provide day-to-day leadership, coaching, and performance management for the AP team (3+ years of direct supervisory experience required)
• Approve Preauthorized Leases & Monthly Mileage Submissions
• Review and validate accuracy of vendor repayment requests before processing
• Oversee and manage daily AP transactions to ensure timely and accurate processing
• Serve as the primary point of contact for vendors, handling inquiries and resolving issues on a daily basis
• Complete Vendor Applications and Tax Documentation
• Respond to internal and external Vendor Audit Requests
• Research returned AP checks and coordinate reissuance or resolution
• Process Stop Payment Requests
• Maintain AP Vendor Master Data
• Perform regular audits and research within the AP APEX system to ensure compliance and accuracy
• Analyze AP aging reports each month to identify and resolve outstanding payables
• Research and reconcile outstanding Check Registers
• Prepare Semi-Annual Vendor Credit and Statement Letters
• Manage FedEx shipping logistics, including account maintenance and shipment tracking
• Organize and facilitate Monthly AP Team meetings
• Monitor staff schedules and ensure accurate timesheet submissions
• Review and approve Time off Requests in accordance with company policy
• Document and Update AP Procedures
• Conduct Annual Employee Evaluations
• Provide onboarding and training for new team members in AP and accounting functions
• Provide Backup Support for AP and Accounting Departments during absences or high-volume periods

Qualifications

• ERP experience
• 3 years direct supervisory experience
• Ten Key by touch
• Proficient in Outlook, Excel, and Word
• Must be a team player
• Strong communication, organizational, interpersonal, detail, and analytical skills