Field Office Administrator I, II or III

About the role

The Field Office Administrator I, II, or III supports a particular region, performing administrative functions in contract administration, procurement and payables, inventory, cross‑area support, budgeting and forecasting, metrics, training and support activities, and compliance. Success requires the ability to learn quickly and thrive in a team environment.

Responsibilities

• Perform office administration tasks: mail coordination, meeting scheduling, event coordination and catering, ordering materials.
• Evaluate department needs, review vendor costs, discounts and contracts.
• Participate in budgeting/forecasting activities: invoice processing, accruing for purchases, reviewing budgets, making coding corrections, and reviewing budget and costs regularly with leadership and financial partners.
• Review demand patterns, weeks of supply, safety stock and inventory turnover to establish optimum holding costs.
• Respond to standard internal/external customer requests in a timely and efficient manner.
• Compile reports, analysis and drawings from data sourced from various areas.
• Monitor cost responsibility reports and work to correct discrepancies.
• Coordinate building maintenance, including landscaping, snow removal, and collaborate closely with building ownership.
• Handle fleet coordination: vehicle orders, dealership communication, and repairs.
• Perform administrative functions in contract administration, procurement and payables, inventory, cross‑area support, budgeting and forecasting, metrics, training and support activities, often with limited or no supervision.
• Perform other duties as assigned.

Qualifications

We welcome candidates with a variety of backgrounds and experiences — if you don’t meet every qualification, this role may be filled at a level that aligns with your skills and growth potential.

• High school diploma or GED.
• Minimum three (3) years’ experience in general office clerical/administrative support.

Skills

• Strong verbal and written communication skills.
• Proficiency in Microsoft Office applications and PC skills.
• Ability to learn quickly and work in a fast‑paced team environment.
• Ability to build collaborative and positive partnerships with others.