Field Office Administrator (I, II, III or Sr)

Responsibilities

• Performs tasks related to office administration, including mail coordination, scheduling meetings, event coordination and catering, and ordering materials
• Participates in budgeting/forecasting activities including invoice processing, accruing for purchases, reviewing budgets and making coding corrections as needed, and reviewing budget and costs regularly with leadership and financial partner
• Responds to standard requests from our internal/external customers in a timely and efficient manner
• Compiles reports, analysis and drawings from data given from a variety of sources
• Captures building maintenance, including landscaping, snow removal, and collaborating closely with building ownership
• Handles fleet coordination, including vehicle orders, dealership communication and repairs
• Applies economic evaluation concepts and presents recommendations; practices cost control in daily operations and monitors cost responsibility reports and works to correct discrepancies

Requirements

• Field Office Administrator I: Required: High school diploma or GED; minimum six (6) months proven experience
• Preferred: A minimum of two (2) years experience in general office clerical /administrative work and office applications
• Field Office Administrator II: Required: High school diploma or GED; a minimum one (1) year experience in general office clerical/administrative support
• Field Office Administrator III: Required: High school diploma or GED; a minimum three (3) years’ experience in general office clerical/administrative support
• Field Office Administrator Sr: Required: High school diploma or GED; a minimum five (5) years’ experience in general office clerical/administrative support