Field Office Administrator II/III

Responsibilities

• Performs tasks related to office administration, including mail coordination, scheduling meetings, event coordination and catering, and ordering materials
• Evaluates department needs, reviews vendor costs, discounts and contracts
• Participates in budgeting/forecasting activities including invoice processing, accruing for purchases, reviewing budgets and making coding corrections as needed, and reviewing budget and costs regularly with leadership and financial partner
• Reviews demand patterns, weeks of supply, safety stock and inventory turnover to establish optimum holding costs
• Responds to standard requests from our internal/external customers in a timely and efficient manner
• Compiles reports, analysis and drawings from data given from a variety of sources
• Makes recommendations to improve work processes across the Operating Area
• Runs United Way campaign and other charitable efforts for the local area
• Helps coordinate and attends community functions

Requirements

• Strong verbal and written communication skills
• Proficiency in Microsoft Office Applications and PC skills
• Serves as a quick learner with the ability to work in a fast-paced team environment
• Performs administrative functions in the areas of Contract Administration, Procurement and Payables, Inventory, Cross Area Support, Budgeting and Forecasting, Metrics, and Training and Support. Activities with limited or no supervision.