Office Administrator
About the role
Overview: Draper is an independent, nonprofit research and development company headquartered in Cambridge, MA. The 2,000+ employees of Draper tackle important national challenges with a promise of delivering successful and usable solutions. From military defense and space exploration to biomedical engineering, lives often depend on the solutions we provide. Our multidisciplinary teams of engineers and scientists work in a collaborative environment that inspires the cross-fertilization of ideas necessary for true innovation.
The Office Administrator provides complex administrative support duties for a group or department. Responsibilities may include coordination and scheduling, project work, coordinating work of others, supplies and equipment ordering, expense or invoice processing, monitoring budget balances and general reporting. May work for one or several department professionals or leadership of varying levels. Performs advanced tasks under minimal supervision.
Job Location: Reston, Virginia 20190
Responsibilities
- Prepare reports, meeting minutes and correspondence.
- Create and edit documents, spreadsheets and presentations.
- Manage schedules, arrange appointments and itineraries.
- Coordinate meetings, travel, conference calls, and complete expense reports.
- Answer and transfer phone calls.
- Respond to routine or moderately complex inquiries (via mail, email, phone) with little direction, asking for guidance when necessary.
- Coordinate projects, using all available resources to follow through on issues when needed, applying knowledge as appropriate with little or no direction.
- Track expense budgets, performs basic bookkeeping tasks and creates financial reports.
- Track and analyze financial and productivity data, sets up databases.
- Train less experienced team members.
- Perform other duties as assigned.
Requirements
Education: High School Diploma or equivalent required or Associate's Degree in a related field of Study preferred.
Experience: 7 - 10 years of administrative support experience required.
Additional: Applicants selected for this position may be required to obtain and maintain a government security clearance.
Skills
- Highly proficient/advanced using office applications (Microsoft Word, PowerPoint, Excel)
- Highly proficient in all communication skills (phone, verbal and written)
- Ability to handle sensitive information and situations with poise and professionalism
- Ability to proofread and edit written documents
- Excellent organizational, coordination and judgment skills
- Knowledge of financial data and budgets to provide analysis to senior leaders
- Excellent customer service skills with a willingness to provide general guidance and assistance
- Excellent leadership skills in a team environment
- Ability to provide guidance, orient, train and assist other staff
Benefits
Draper supports many programs to improve work-life balance including workplace flexibility, employee clubs ranging from photography to yoga, health and finance workshops, off site social events and discounts to local museums and cultural activities.
Pay
The US base salary range for this full-time position is $38.00 - $66.59. Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Union ranges will be in compliance with the collective bargaining agreement's approved rates by location and role. Your recruiter can share more about the specific salary range for your preferred location during the hiring process. Please note that the compensation details listed in US role postings reflect the base salary only, and does not include bonuses or benefits.