Field HR Coordinator, Onboarding (Brooklyn)
About the role
The Field HR Coordinator, Onboarding, is responsible for managing and executing HR onboarding activities to ensure caregivers move from applicant to work-authorized, audit-ready employees in a timely and compliant manner. This role serves as the front-end gatekeeper for caregiver onboarding across Swift Home Care and Ultimate Care, ensuring all pre-employment requirements are completed accurately before caregivers begin working. The Coordinator plays a critical role in minimizing compliance risk by enforcing onboarding standards, validating work authorization, and ensuring caregivers are properly entered into required systems prior to start.
Responsibilities
- Coordinate caregiver onboarding from intake through start eligibility
- Collect, review, and verify all required pre-employment documentation
- Ensure documentation meets DOH, DOL, and internal policy standards
- Complete and review I-9 documentation in compliance with federal regulations
- Submit and track E-Verify cases within required timelines
- Verify caregiver presence and status in the CHRC system prior to start
- Initiate fingerprinting when required and monitor determination status
- Confirm caregivers are eligible to begin working prior to operational handoff
- Determine orientation eligibility and track completion
- Validate hire and start dates for accuracy and compliance
- Ensure caregiver records are accurately entered and maintained in applicable internal systems and trackers
- Work closely with Nursing and Compliance teams to resolve onboarding barriers
- Provide timely updates on caregiver readiness and onboarding status
- Escalate onboarding delays, documentation deficiencies, or compliance risks to leadership as appropriate
Requirements
- Minimum of 2-3 years of experience in HR onboarding, compliance, or home care operations
- Strong familiarity with home care regulatory requirements, I-9 and E-Verify processes, and CHRC workflows
- Experience working with ATS and caregiver management systems preferred
- Exceptional attention to detail
- Strong organizational and time-management skills
- Ability to manage high-volume onboarding in a fast-paced environment
- Clear written and verbal communication skills
- Strong judgment with appropriate escalation awareness
Qualifications
- High school diploma or equivalent
- Valid driver’s license and reliable transportation
Skills
- Excellent interpersonal and communication skills
- Proficiency in Microsoft Office Suite
- Ability to work independently and as part of a team
Benefits
- Comprehensive Health, Vision, Dental Benefits
- 401(k) Retirement plan + Employer Match
- Voluntary Life, Critical Illness, Group Hospital Indemnity, Accident Insurance
- Generous paid time off, sick time + more!
Pay
$25-$27 an hour based on relevant experience
Schedule
Monday-Friday, on-site, 9:00 AM - 5:00 PM
Benefits
- Generous paid time off, sick time + more!
Why Choose Us?
We offer the Ultimate employee perks! At YELM US Associates, LLC, we are dedicated to fostering a people-centric culture that is essential for success in today's home care landscape. Our commitment begins with inspiring and empowering our employees to reach their full potential. We actively cultivate a dynamic learning environment that allows team members to explore and develop their passions and talents. Our goal is to support holistic growth—both personally and professionally—whether within the office or beyond.
Company Information
YELM US Associates, LLC is a licensed home care provider offering comprehensive home care services. We lead with our hearts to deliver top-quality, compassionate, and empathetic care.
Contact Information
If you're enthusiastic about this role but don't meet every qualification listed, we still encourage you to apply—you may be the ideal candidate for this or another opportunity within our organization.
Equal Opportunity Employer
At YELM US Associates, LLC, we are committed to creating a diverse, inclusive, and authentic workplace. If you are a qualified candidate and would like to learn more about this position, please submit your resume and cover letter. We do not accept resumes from unsolicited search firms or recruiters.