Field HR Coordinator, Onboarding (Bronx)

About the role

The Field HR Coordinator, Onboarding, is responsible for managing and executing HR onboarding activities to ensure caregivers move from applicant to work-authorized, audit-ready employees in a timely and compliant manner. This role serves as the front-end gatekeeper for caregiver onboarding across Swift Home Care and Ultimate Care, ensuring all pre-employment requirements are completed accurately before caregivers begin working.

Responsibilities

• Coordinate caregiver onboarding from intake through start eligibility
• Collect, review, and verify all required pre-employment documentation
• Ensure documentation meets DOH, DOL, and internal policy standards
• Complete and review I-9 documentation in compliance with federal regulations
• Submit and track E-Verify cases within required timelines
• Verify caregiver presence and status in the CHRC system prior to start
• Initiate fingerprinting when required and monitor determination status
• Confirm caregivers are eligible to begin working prior to operational handoff
• Determine orientation eligibility and track completion
• Validate hire and start dates for accuracy and compliance
• Ensure caregiver records are accurately entered and maintained in applicable internal systems and trackers
• Work closely with Nursing and Compliance teams to resolve onboarding barriers
• Provide timely updates on caregiver readiness and onboarding status
• Escalate onboarding delays, documentation deficiencies, or compliance risks to leadership as appropriate

Requirements

Minimum of 2-3 years of experience in HR onboarding, compliance, or home care operations

Strong familiarity with home care regulatory requirements, I-9 and E-Verify processes, and CHRC workflows

Experience working with ATS and caregiver management systems preferred

Exceptional attention to detail

Strong organizational and time-management skills

Ability to manage high-volume onboarding in a fast-paced environment

Clear written and verbal communication skills

Strong judgment with appropriate escalation awareness

Qualifications

Ability to enforce standards while maintaining professionalism and empathy

Skills

Strong attention to detail

Excellent organizational and time-management skills

Effective communication and problem-solving abilities

Benefits

We offer the Ultimate employee perks!

• Comprehensive Health, Vision, Dental Benefits
• 401k Retirement plan + Employer Match
• Voluntary Life, Critical Illness, Group Hospital Indemnity, Accident Insurance
• Generous paid time off, sick time + more!

Why Choose Us?

At YELM US Associates, LLC, we are dedicated to fostering a people-centric culture that is essential for success in today's home care landscape. Our commitment begins with inspiring and empowering our employees to reach their full potential. We actively cultivate a dynamic learning environment that allows team members to explore and develop their passions and talents. Our goal is to support holistic growth—both personally and professionally—whether within the office or beyond.

Pay

$25-$27 an hour based on relevant experience

Schedule

Monday-Friday, on-site, 9:00 AM - 5:00 PM